Administrative Specialist - $24/hr - $30/hr - Herndon, VA

Beacon Hill Staffing Group, LLC; Herndon (VA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Free parking

Job summary

Beacon Hill Staffing Group, LLC in Herndon, VA is seeking an Executive Office Coordinator for a temporary-to-permanent role within a technology and defense organization. The position focuses on managing daily office operations, coordinating facilities, vendors, and employee events.

You will support the CEO with calendar management, travel coordination, and correspondence; prepare executive materials, review travel and expense reports, and handle confidential information.

Qualifications

• 3+ years of Office Manager, Executive Assistant, Administrative Assistant, or related experience
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint
• Experience supporting executives or senior leadership required
• Associate's or Bachelor's degree preferred

Responsibilities

• Oversee daily office operations, facilities, vendors, supplies, and shared spaces to maintain an organized and professional office environment
• Serve as the primary point of contact for office-related needs while supporting employee engagement events and company meetings
• Review and process employee travel and expense reports, ensuring accuracy, compliance, and timely reimbursement
• Provide high-level administrative support to the CEO, including calendar management, travel coordination, meeting scheduling, and correspondence
• Prepare presentations, reports, board materials, and other executive documentation
• Handle confidential information with discretion and support licensing documentation, compliance-related paperwork, and special projects

Skills

Executive support

Office management

Administrative support

Outlook

Calendar management

Education

Associate's degree

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a technology and defense organization, is seeking an Executive Office Coordinator to join their team on a temporary to permanent basis in Herndon, Virginia.

About The Job

• Oversee daily office operations, facilities, vendors, supplies, and shared spaces to maintain an organized and professional office environment
• Serve as the primary point of contact for office-related needs while supporting employee engagement events and company meetings
• Review and process employee travel and expense reports, ensuring accuracy, compliance, and timely reimbursement
• Provide high-level administrative support to the CEO, including calendar management, travel coordination, meeting scheduling, and correspondence
• Prepare presentations, reports, board materials, and other executive documentation
• Handle confidential information with discretion and support licensing documentation, compliance-related paperwork, and special projects

About You

• 3+ years of Office Manager, Executive Assistant, Administrative Assistant, or related experience
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint
• Experience supporting executives or senior leadership required
• Associate's or Bachelor's degree preferred

About The Position

• Start Date: ASAP!
• Temp-to-Perm Opportunity
• Temp pay: $24-$30/hr
• Permanent Salary: $55K-$65K
• Fully onsite in Herndon, VA
• Free parking
• Schedule: Monday-Thursday, 9:00 AM-6:00 PM; Friday, 9:00 AM-5:00 PM; Every other Friday off

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)