Executive Office Coordinator: Calendar & Exec Support

WakeMed Health & Hospitals; Cary (NC); On-site; USD 42,000 - 60,000; Full time

Job summary

WakeMed Health & Hospitals is seeking an Executive Office Coordinator to provide advanced administrative support to executive leadership. The role includes preparing agendas, memos, reports, and presentations, and managing complex calendars with travel and expense tracking.

You will attend meetings to take minutes, distribute reports, and screen visitors and calls, ensuring smooth operations and organized records. Notably, the position requires strong discretion and professional communication.

Qualifications

• Provides advanced and diversified administrative support to executive leadership.
• Prepares meeting agendas, memos, correspondence, reports, and presentations.

Responsibilities

• Coordinate busy and shifting office calendars and schedule meetings, events, and conferences.
• Attend meetings to record, prepare, and distribute minutes and reports.
• Screen and prioritize visitors, correspondence, and telephone calls.
• Ensure organized office operations and maintan files and records.
• Coordinate business travel and track expenses.

Skills

Administrative support

Calendar management

Meeting minutes

Memos and correspondence

Communication skills

Education

High School Diploma or Equivalent

Job description

WakeMed Health & Hospitals is seeking an Executive Office Coordinator to provide advanced administrative support to executive leadership. The role includes preparing agendas, memos, reports, and presentations, and managing complex calendars with travel and expense tracking.

You will attend meetings to take minutes, distribute reports, and screen visitors and calls, ensuring smooth operations and organized records. Notably, the position requires strong discretion and professional communication.