Executive Office Coordinator

WakeMed; Cary (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

WakeMed seeks an Executive Office Coordinator to provide advanced administrative support to executive leadership, manage calendars, prepare agendas, memos, reports and presentations, and handle confidential information with discretion.

The role screens visitors, coordinates travel and expenses, attends meetings to record minutes, and ensures efficient office operations through meticulous records and filing.

Qualifications

• High School Diploma or Equivalent Required
• 3 Years Administrative Required

Responsibilities

• Coordinate busy and shifting executive calendars.
• Prepare meeting agendas, memos, reports, and presentations.
• Attend meetings to record, prepare, and distribute minutes.
• Screen and prioritise visitors, correspondence and telephone calls.
• Coordinates business travel and tracks expenses.

Job description

Overview

The Executive Office Coordinator provides advanced and diversified administrative support to executive leadership. Routinely handles confidential, sensitive, and timely information exercising discretion. Independently prepares meeting agendas, memos, correspondence, reports, presentations, and performs a variety of non-routine assignments. Coordinates busy and shifting office calendars including coordinating and scheduling meetings, events, and conferences. Attends meetings to record, prepare, and distribute minutes and reports. Screens and prioritizes incoming visitors, correspondence and telephone calls. Ensures efficient and organized office operations and maintains files and records. Coordinates business travel and tracks expenses.

Department Description

Serving the community since 1961, WakeMed Health & Hospitals is the leading provider of health services in Wake County. With a mission to improve the health and well-being of our community, we are committed to providing outstanding and compassionate care. For more information, visit www.wakemed.org.

EOE

EOE

Licensure

Not Applicable

Education

High School Diploma or Equivalent Required

Experience

3 Years Administrative Required