Executive Administrative Assistant

Oak Orchard Health Center; Village of Brockport (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Oak Orchard Health Center is seeking a polished Executive Administrator to provide high-level support to two senior executives in a fast-paced healthcare environment. You will manage complex calendars, prepare meetings, handle correspondence, coordinate travel, and prioritize day-to-day tasks with foresight.

This role requires discretion, professional liaison skills with Board members, providers, employees, and community partners, and the ability to stay several steps ahead while protecting

Qualifications

• 5+ years of executive-level administrative experience preferred
• Healthcare experience strongly preferred
• Advanced Microsoft Office skills
• Exceptional written communication
• Exceptional time-management skills required

Responsibilities

• Provide comprehensive executive support to two senior leaders, including complex calendar management, meeting preparation, correspondence, travel coordination, and day-to-day prioritization.
• Anticipate executive needs and stay several steps ahead, proactively identifying scheduling conflicts, deadlines, follow-up items, organizational needs, and potential challenges before they require attention.
• Serve as a trusted liaison and gatekeeper for the executive office, professionally interacting with Board members, providers, employees, community partners, and other key stakeholders while maintaining strict confidentiality.
• Coordinate and support executive, management, and Board-related meetings, including agendas, materials, minutes, action-item tracking, special projects, and timely follow-through.
• Bring exceptional organization, executive presence, adaptability, and sound judgment to a high-volume, fast-paced healthcare environment, while learning and adapting to the individual working styles and preferences of established senior executives.

Skills

Executive support

Calendar management

Communication

Time management

Healthcare experience

Travel coordination

Job description

We are seeking a polished, highly organized, and proactive Executive Administrator to provide high-level support to two senior executives within a fast-paced healthcare organization. This role requires exceptional judgment, discretion, foresight, and the ability to anticipate needs before they arise.

Key Responsibilities:

• Provide comprehensive executive support to two senior leaders, including complex calendar management, meeting preparation, correspondence, travel coordination, and day-to-day prioritization.
• Anticipate executive needs and stay several steps ahead, proactively identifying scheduling conflicts, deadlines, follow-up items, organizational needs, and potential challenges before they require attention.
• Serve as a trusted liaison and gatekeeper for the executive office, professionally interacting with Board members, providers, employees, community partners, and other key stakeholders while maintaining strict confidentiality.
• Coordinate and support executive, management, and Board-related meetings, including agendas, materials, minutes, action-item tracking, special projects, and timely follow-through.
• Bring exceptional organization, executive presence, adaptability, and sound judgment to a high-volume, fast-paced healthcare environment, while learning and adapting to the individual working styles and preferences of established senior executives.

Qualifications:

• 5+ years of executive-level administrative experience preferred
• Healthcare experience strongly preferred
• Advanced Microsoft Office skills
• Exceptional written communication
• Exceptional time-management skills required