Elite Executive Assistant: Calendar & Travel Support

AdventHealth; Florida; On-site; USD 30,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

403(b) retirement plan

Parental leave

Career development

Well-being resources

Mental health resources

Pet benefits

Job summary

AdventHealth in Maitland, FL is seeking an experienced Executive Administrative Assistant to support senior leaders with calendar management, travel coordination, and document preparation.

You will coordinate meetings, handle confidential information, and interact professionally with staff and external partners. Excellent organization, communication, and proficiency in Microsoft Office are essential; prior HIPAA awareness is a plus.

Qualifications

• Proficient in Microsoft Office including Outlook, Excel, PowerPoint and Word
• Basic computer navigation skills
• Online expense reimbursement system knowledge such as Concur
• Demonstrates the ability to adapt to new situations and responsibilities
• Demonstrates problem‑solving skills
• Strong emphasis on organizational skills and attention to detail
• Ability to multitask and work independently or in a team
• Must read/write/speak conversational English and have excellent communication skills
• Ability to handle confidential information with discretion
• HIPAA awareness and confidentiality expected

Responsibilities

• Schedules and maintains executive calendars and coordinates meetings
• Plans travel arrangements and completes expense reports
• Prepares reports, agendas, minutes and organizational charts
• Maintains documents with professional appearance and accuracy
• Directs incoming communications according to priorities
• Represents the organization in a courteous, professional manner
• Handles confidential information with discretion
• Performs other duties as assigned

Skills

Microsoft Office

Outlook

Excel

PowerPoint

Word

Time management

Communication skills

Confidentiality

Multitasking

Independent / team work

Education

Associate degree preferred

High School Diploma or equivalent

Tools

Concur

Job description

AdventHealth in Maitland, FL is seeking an experienced Executive Administrative Assistant to support senior leaders with calendar management, travel coordination, and document preparation.

You will coordinate meetings, handle confidential information, and interact professionally with staff and external partners. Excellent organization, communication, and proficiency in Microsoft Office are essential; prior HIPAA awareness is a plus.