Executive Office Coordinator

WakeMed Health & Hospitals; Cary (NC); On-site; USD 42,000 - 60,000; Full time

Job summary

WakeMed Health & Hospitals is seeking an Executive Office Coordinator to provide advanced administrative support to executive leadership. The role includes preparing agendas, memos, reports, and presentations, and managing complex calendars with travel and expense tracking.

You will attend meetings to take minutes, distribute reports, and screen visitors and calls, ensuring smooth operations and organized records. Notably, the position requires strong discretion and professional communication.

Qualifications

• Provides advanced and diversified administrative support to executive leadership.
• Prepares meeting agendas, memos, correspondence, reports, and presentations.

Responsibilities

• Coordinate busy and shifting office calendars and schedule meetings, events, and conferences.
• Attend meetings to record, prepare, and distribute minutes and reports.
• Screen and prioritize visitors, correspondence, and telephone calls.
• Ensure organized office operations and maintan files and records.
• Coordinate business travel and track expenses.

Skills

Administrative support

Calendar management

Meeting minutes

Memos and correspondence

Communication skills

Education

High School Diploma or Equivalent

Job description

Overview

The Executive Office Coordinator provides advanced and diversified administrative support to executive leadership. Routinely handles confidential, sensitive, and timely information exercising discretion. Independently prepares meeting agendas, memos, correspondence, reports, presentations, and performs a variety of non-routine assignments.

Coordinates busy and shifting office calendars including coordinating and scheduling meetings, events, and conferences. Attends meetings to record, prepare, and distribute minutes and reports. Screens and prioritizes incoming visitors, correspondence and telephone calls.

Ensures efficient and organized office operations and maintains files and records. Coordinates business travel and tracks expenses.

Department Description

Serving the community since 1961, WakeMed Health & Hospitals is the leading provider of health services in Wake County. With a mission to improve the health and well-being of our community, we are committed to providing outstanding and compassionate care. For more information, visit www.wakemed.org.

EOE

Licensure

Not Applicable

Education

High School Diploma or Equivalent Required

Experience

3 Years Administrative Required