Part-Time Executive Administrative Coordinator

Wake Forest University; Charlotte (NC); On-site; USD 30,000 - 47,000; Part time

Job summary

Wake Forest University is seeking a Part-Time Administrative Coordinator to support the President Emerita. About 20 hours weekly, with responsibilities spanning calendar management, travel planning, correspondence, and general office operations.

The successful candidate will work independently, maintain discretion with confidential information, and coordinate across internal and external stakeholders to ensure engagements align with university priorities and events run smoothly.

Qualifications

• Minimum of 3 years of executive or senior-level administrative experience.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities independently.
• High level of discretion and ability to handle confidential information.
• Proficiency with Microsoft Office, Google Workspace, and virtual meeting platforms.
• Professional demeanor and strong interpersonal skills.
• Experience in higher education or nonprofit environments is a plus.

Responsibilities

• Manage the President Emerita's calendar, meetings, events, and virtual appointments.
• Coordinate internal and external requests with sound prioritization.
• Arrange meetings logistics, locations, and distribute materials.
• Monitor conflicts and adjust schedules as needed.
• Prepare travel itineraries and reimbursements as needed.
• Draft and route routine correspondence; maintain records.
• Coordinate office operations, supplies, invoices, and hospitality for meetings.
• Assist with event logistics and cross-functional project support.

Skills

Executive administrative experience

Organizational skills

Written and verbal communication

Multitasking

Discretion

MS Office

Google Workspace

Virtual meeting platforms

Interpersonal skills

Independent work

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Video conferencing platforms

Job description

Wake Forest University is seeking a Part-Time Administrative Coordinator to support the President Emerita. About 20 hours weekly, with responsibilities spanning calendar management, travel planning, correspondence, and general office operations.

The successful candidate will work independently, maintain discretion with confidential information, and coordinate across internal and external stakeholders to ensure engagements align with university priorities and events run smoothly.