Executive Office Coordinator & Admin Support

Exodus Aerospace Inc; Los Alamitos (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Job summary

Exodus Aerospace Inc. is seeking an Office Administrator DC2 to manage front-office activities and provide administrative support across departments. This role acts as a hub for internal coordination, document management, vendor communication, and executive support.

Key duties include scheduling, meeting coordination, travel arrangements, and maintaining confidential files, with a strong emphasis on accuracy, professionalism, and timely delivery.

Qualifications

• High school diploma required.
• Bachelor’s degree preferred (Cinematic Arts / Marketing).
• Excellent Microsoft Office skills and QuickBooks knowledge.
• Strong written and verbal English communication.
• Ability to coordinate multiple departments and vendors.

Responsibilities

• Order and manage office supplies as needed; maintain inventory.
• Coordinate and schedule meetings; oversee distribution of notices and correspondence.
• Safeguard confidential executive files and records.
• Organize and support required meetings for various departments.
• Coordinate company travel arrangements.
• Coordinate with vendors and IT on equipment repairs and purchases.
• Provide administrative support, scheduling, client communication, and office organization.
• Assist with event coordination and internal announcements.
• Manage client communication and multiple concurrent projects while maintaining deadlines.
• Support social media and branding coordination as directed.
• Effectively assist the Office Manager and President of the Company in day-to-day operations.
• Other responsibilities as assigned.

Skills

Effective communication

Attention to detail

MS Office skills

Google Workspace

Scheduling & calendar management

Vendor coordination

Customer communication

Problem solving

Team collaboration

US citizen or green card holder

Education

Bachelor's Degree in Cinematic Arts / Marketing

High school diploma

Tools

QuickBooks

Microsoft Office

Google Workspace

AR/AP

Video editing

Job description

Exodus Aerospace Inc. is seeking an Office Administrator DC2 to manage front-office activities and provide administrative support across departments. This role acts as a hub for internal coordination, document management, vendor communication, and executive support.

Key duties include scheduling, meeting coordination, travel arrangements, and maintaining confidential files, with a strong emphasis on accuracy, professionalism, and timely delivery.