Dynamic Office & Admin Coordinator

EMCOR Services Mesa Energy; Kent (WA); On-site; USD 35,818,000 - 45,461,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Paid time off

Job summary

EMCOR Group is seeking an Office Coordinator to ensure smooth office operations. You will greet visitors, manage mail, arrange travel, handle supplies, and support dispatch and accounting clerical tasks. Strong communication and organizational skills are essential.

The role requires 3+ years of experience, an Associates degree or equivalent, and proficient knowledge of Microsoft Office. A professional demeanor and reliability are expected in a fast-paced environment.

Qualifications

• Associates Degree preferred or equivalent experience.
• 3+ years of office or administrative experience.
• Basic computer and data entry skills.
• Experience with Microsoft Office preferred.
• Excellent customer service and interpersonal skills.
• Strong written and communication skills.
• Ability to handle confidential information with discretion and dependability.
• Ability to effectively prioritize tasks.
• Professional demeanor and presentation required.

Responsibilities

• Answer incoming phone calls and greet visitors, directing them to their appropriate destination.
• Receive and distribute incoming mail and prepare outgoing mail, including certified mail and envelopes.
• Arrange travel accommodations, including airfare, hotel reservations, purchase orders, and per diem.
• Maintain the postage meter, order supplies, and add postage as needed.
• Manage all overnight shipping, including receiving, tracking, and supplies.
• Order and maintain inventory of all office supplies, stationary, business cards, letterhead, and forms.
• Coordinate and order company attire, such as logo shirts and hats.
• Maintain phone and cellular phone lists for the company.
• Manage the training room and order food for meetings.
• Review and break down invoices for office supplies and stationery.
• Manage receipts related to P Card expenses and processing.
• Arrange courier services and coordinate all blueprints pick-up and deliveries.
• Coordinate janitorial and maintenance needs, including plumbing, cleaning, and office plants.
• Manage the main fax machine and distribute all faxes.
• Additional responsibilities as assigned, such as providing support for dispatch operations or assisting with accounting clerical tasks.

Skills

Phone etiquette

Customer service

Written communication

Interpersonal skills

Prioritization

Microsoft Office

Data entry

Confidential information handling

Professional demeanor

Education

Associates Degree or equivalent

Tools

None

Job description

EMCOR Group is seeking an Office Coordinator to ensure smooth office operations. You will greet visitors, manage mail, arrange travel, handle supplies, and support dispatch and accounting clerical tasks. Strong communication and organizational skills are essential.

The role requires 3+ years of experience, an Associates degree or equivalent, and proficient knowledge of Microsoft Office. A professional demeanor and reliability are expected in a fast-paced environment.