Office Administrator

Barnes Aerospace; Windsor (CT); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Barnes Aerospace in Windsor, Connecticut, is seeking an organized and detail-oriented Office Administrator to support the Executive Office Manager and various departments within the headquarters. This full-time position will ensure smooth day-to-day operations and requires a proactive, dependable individual.

The ideal candidate should have 3+ years of administrative support experience, proficiency in Microsoft Office applications, strong attention to detail, and exceptional time management skills. The role also includes basic bookkeeping, coordinating meetings, and assisting the HR team with onboarding.

Qualifications

• 3+ years of administrative support experience in a manufacturing environment.
• Ability to create reports and business correspondence.
• Self-motivated and adaptable to troubleshoot office-related issues.

Responsibilities

• Sort and distribute incoming mail, email, and packages.
• Monitor inventory levels and order office supplies.
• Assist with coordinating and supporting meetings on site.

Skills

Proficiency in Microsoft Office applications

Exceptional multitasking

Strong attention to detail

Customer service orientation

Education

High School diploma or equivalent work experience

Job description

Barnes Aerospace is seeking an organized and detail-oriented Office Administrator to support our team. This is a full-time, hybrid position responsible for providing administrative assistance to Executive Office Manager in support of various departments within headquarters to help ensure smooth day‑to‑day office operations. The ideal candidate is proactive, dependable, and comfortable supporting multiple priorities in a fast‑paced environment.

Key Responsibilities

• Sorting and distributing incoming mail, email and packages, including coordinating daily shipments and package handling through UPS and FedEx. Compose and type routine correspondence as required.
• Monitor inventory levels, anticipate supply needs, and order office supplies and breakroom items.
• Ensure office equipment (copiers, printers, scanners, coffee machines, etc.) functions properly and arranges for service when necessary.
• Assist with coordinating and supporting meetings on site as required.
• Perform record keeping as required, ensuring accurate data entry and digital filing systems.
• Assisting with basic bookkeeping, including handling and processing expense reports and/or invoicing through the company’s expense reporting system. May help arrange travel schedule and reservations as needed.
• Make copies of correspondence or other printed matter. Prepare outgoing mail.
• Assists with the planning, coordination, and execution of company events, employee activities, and holiday programs and decorating.
• Serve as the main point of contact for external vendors, service providers, and building management.
• Assist the HR team with onboarding new employees (checking to make sure equipment is ordered, help them apply for credit card, etc.)
• As required, provide back‑up support to the CEO and COO in absence of the Executive Office Manager.

Qualifications

• 3+ years of administrative support background working in a manufacturing environment.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook, with the ability to create reports, presentations, and business correspondence.
• Exceptional multitasking and time‑management abilities in a fast‑paced environment and maintain confidentiality, and be customer service oriented.
• Strong attention to detail, and self‑motivated.
• Demonstrated ability to work independently and exercise sound judgment. Adaptable with ability to proactively troubleshoot office‑related issues.

Education Requirements

• High School and/or equivalent work experience or education.

This job position may include access to controlled information or technology subject to U.S. export control laws. If an applicant does not meet the definition of a “U.S. Person” (which includes U.S. citizens, U.S. lawful permanent residents, and those granted U.S. asylum or refugee status), the Company may be required to obtain an export control license. If the position for which you applied involves access to controlled information or technology subject to U.S. export control laws, then any offer is also contingent on verification of appropriate documentation for the Company to assess whether an export license will be required to employ you in that role, and if it is determined that an export license is required, the offer is also contingent on the Company’s determination, in its sole discretion, whether a license application and ongoing administration is prudent under the project’s contract parameters and whether an export license can be successfully obtained before you can start in that role. Export license applications may take several weeks to be processed.