Administrative Coordinator: Outreach & Admin Support

Operation Exodus USA; New York (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Operation Exodus USA seeks an Office Support to provide administrative back-office assistance within a mission-driven organization. The role emphasizes hospitality, integrity, and strong organizational skills, with occasional intercessory involvement.

The Office Support reports to the Office Manager and Outreach Development Director, handling reception duties, Breeze/Mailchimp tasks, mail processing, reporting, and event coordination while adapting to changing priorities with enthusiasm.

Qualifications

• Minimum three years of office/receptionist experience.
• Excellent verbal and written communication.
• Proficient in Word, Excel, Outlook, and PowerPoint.
• Experience with Breeze or similar software.
• Professional appearance and demeanor.
• Flexible with changing priorities and enthusiastic attitude.
• Strong organizational skills with attention to detail.
• Ability to manage complex projects with minimal guidance.
• Good telephone skills with follow-through.

Responsibilities

• Answer and screen telephone calls with good judgment and discretion in a professional and timely manner; take accurate messages with a high degree of professionalism and courtesy.
• Pick Up mail / Deliver Mail to Post Office as needed.
• Open, sorts, logs, scans and distributes mail daily.
• Monitor Info emails: respond to inquiries and forward as needed.
• Perform quality control in Breeze and Mailchimp as needed.
• Prepare Breeze Reports and mailing lists (filters) for Newsletters, Pray Updates and tracking (Quarterly).
• Special mailings as needed.
• Monitor the progress of prayer applications and enter into database.
• Prepare reports (filters) for thank you calls and forward to staff and volunteers (Quarterly).
• Work closely with Outreach Development Director in expanding volunteer support and coordinating events and fund-raising activities.
• Request and maintain monthly reports from volunteers.
• Assist with inventory.
• Performs other general office duties/support as assigned.
• Daily and monthly housekeeping.

Skills

Office administration

Communication skills

Organizational skills

Attention to detail

Phone etiquette

Driving

Tools

Word

Excel

Outlook

PowerPoint

Breeze

Mailchimp

Job description

Operation Exodus USA seeks an Office Support to provide administrative back-office assistance within a mission-driven organization. The role emphasizes hospitality, integrity, and strong organizational skills, with occasional intercessory involvement.

The Office Support reports to the Office Manager and Outreach Development Director, handling reception duties, Breeze/Mailchimp tasks, mail processing, reporting, and event coordination while adapting to changing priorities with enthusiasm.