Executive Office Assistant to the Secretary

Maryland; Baltimore (MD); On-site; USD 52,000 - 72,000; Full time

Job summary

The Maryland Department of Commerce is seeking an Executive Associate III to support the day-to-day activities in the Office of the Secretary and advance the agency's mission.

The role provides administrative, operational, and project support to the Senior Advisor and Secretary, manages schedules, coordinates meetings, handles travel, and oversees document workflows using Salesforce. Onsite five days a week with flexibility for evenings, weekends, and holidays as needed.

Qualifications

• High school diploma or equivalent required.
• Three years of administrative staff or professional work experience.
• Additional college credits may count toward required experience.
• Bachelor's degree may fulfill the experience requirement.
• Military service as an officer with staff work can count toward experience.

Responsibilities

• Provide administrative, operational, technical, and project assistance to the Senior Advisor and Secretary.
• Manage, coordinate, and expedite administrative tasks; schedule appointments; greet visitors; prepare briefings and reports.
• Process invoices and procurement requests; maintain files; travel arrangements; web research and site management tasks.
• Manage document workflow and archival system using Salesforce; interact with state and federal officials; support special projects.

Skills

Interpersonal skills

Written communication

Oral communication

Office management

Administrative skills

Organizational skills

Education

High school diploma or equivalent

30 college credit hours per year (up to 2 years)

Bachelor's degree considered

Military staff experience counting toward requirements

Tools

Google Suite

Microsoft Office

Job description

The Maryland Department of Commerce is seeking an Executive Associate III to support the day-to-day activities in the Office of the Secretary and advance the agency's mission.

The role provides administrative, operational, and project support to the Senior Advisor and Secretary, manages schedules, coordinates meetings, handles travel, and oversees document workflows using Salesforce. Onsite five days a week with flexibility for evenings, weekends, and holidays as needed.