Executive Administrative Associate

State of Maryland; Maryland; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Dental plans

Vision plans

Job summary

The State of Maryland's Department of Commerce is seeking an Executive Associate III to support the Secretary's Office. This role involves handling administrative tasks, scheduling, greeting visitors, preparing briefings, and generating reports in a fast-paced environment on site in Baltimore.

Responsibilities include managing documents with Salesforce, coordinating travel, processing invoices and procurement requests, and conducting data research.

Qualifications

• High school diploma or GED required.
• Three years of administrative or professional work experience.
• Experience with scheduling and document management.
• Ability to work onsite five days a week and handle multiple tasks.

Responsibilities

• Provide administrative, operational, technical, and project assistance to senior leadership.
• Schedule appointments, greet visitors, and prepare briefings, correspondence, and reports.
• Coordinate travel and maintain files; process invoices and procurement requests.
• Conduct web research and assist with website management tasks; manage Salesforce workflow.
• Support special projects and interact with high-level government officials as needed.

Skills

Administrative support

Calendar management

Communication skills

Interpersonal skills

Independent work

Education

High school diploma / GED

Bachelor's degree (preferred for experience)

Tools

Google Suite

Microsoft Office

Salesforce

FMIS knowledge

Job description

The State of Maryland's Department of Commerce is seeking an Executive Associate III to support the Secretary's Office. This role involves handling administrative tasks, scheduling, greeting visitors, preparing briefings, and generating reports in a fast-paced environment on site in Baltimore.

Responsibilities include managing documents with Salesforce, coordinating travel, processing invoices and procurement requests, and conducting data research.