Executive Office Administrative Specialist — Flexible Hours

City of New York; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Talentify is seeking a Principal Administrative Associate III to oversee the Deputy Commissioner and Executive Office operations in New York, coordinating supplies, HR liaison duties, and document control. The role involves managing mailboxes, reporting, and updating web content with the Communications team.

The position requires a bachelor’s degree and several years of administrative experience, including supervisory responsibilities.

Qualifications

• A bachelor’s degree and 2 years clerical/administrative experience, with supervisory responsibility if possible.
• Alternative: associate degree with 3 years of relevant experience, including supervisory duties.
• High school diploma with 4 years of progressively responsible clerical/administrative experience including supervisory work.

Responsibilities

• Act as the Office Manager for the Deputy Commissioner and Executive Office staff; handle supplies and maintenance issues.
• Serve as HR liaison for the Executive Office; maintain and supervise scanned files and databases.
• Manage Career Services mailboxes and respond or route inquiries for timely action.
• Produce reports for executive management as requested.
• Coordinate with Office of Communications and Marketing to update internal/external pages and press releases.
• Meet with managers to provide updated information on Employment Services activities.
• Review RFPs and revise procedures to reflect legislative changes.
• Prepare monthly rosters, reports, and correspondence for day-to-day operations.
• Integrate information from senior management to revise manuals.

Education

Bachelor's degree or higher

Associate degree / 60 credits + 3 years experience

High school diploma + 4 years experience

Education/experience equivalent to 1-3 with supervisory experience

Tools

COVE app

Job description

Talentify is seeking a Principal Administrative Associate III to oversee the Deputy Commissioner and Executive Office operations in New York, coordinating supplies, HR liaison duties, and document control. The role involves managing mailboxes, reporting, and updating web content with the Communications team.

The position requires a bachelor’s degree and several years of administrative experience, including supervisory responsibilities.