EXECUTIVE ASSOCIATE III EXECUTIVE ASSOCIATE III

State of Maryland; Maryland; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Dental plans

Vision plans

Job summary

The State of Maryland's Department of Commerce is seeking an Executive Associate III to support the Secretary's Office. This role involves handling administrative tasks, scheduling, greeting visitors, preparing briefings, and generating reports in a fast-paced environment on site in Baltimore.

Responsibilities include managing documents with Salesforce, coordinating travel, processing invoices and procurement requests, and conducting data research.

Qualifications

• High school diploma or GED required.
• Three years of administrative or professional work experience.
• Experience with scheduling and document management.
• Ability to work onsite five days a week and handle multiple tasks.

Responsibilities

• Provide administrative, operational, technical, and project assistance to senior leadership.
• Schedule appointments, greet visitors, and prepare briefings, correspondence, and reports.
• Coordinate travel and maintain files; process invoices and procurement requests.
• Conduct web research and assist with website management tasks; manage Salesforce workflow.
• Support special projects and interact with high-level government officials as needed.

Skills

Administrative support

Calendar management

Communication skills

Interpersonal skills

Independent work

Education

High school diploma / GED

Bachelor's degree (preferred for experience)

Tools

Google Suite

Microsoft Office

Salesforce

FMIS knowledge

Job description

Introduction

This is a Special Appointment position, and serves at the pleasure of the Appointing Authority.

GRADE

17

LOCATION OF POSITION

World Trade Center 401 East Pratt Street, Baltimore, MD 21202

Main Purpose of Job

The Department of Commerce is seeking qualified applicants for the position of Executive Associate III to support the day-to-day activities and initiatives in the Office of the Secretary related to the overall mission of the agency.

POSITION DUTIES

The primary responsibility of this position is to provide administrative, operational, technical, and project assistance to the Senior Advisor and Secretary. The incumbent will manage, coordinate, and expedite administrative tasks; schedule appointments; greet visitors; prepare briefings, correspondence and reports; compile data; make travel arrangements; maintain files; process invoices and procurement requests; conduct web-based research and assist with website management tasks. Individual will manage the document workflow and archival system using Salesforce; also assist with special projects and provide ongoing maintenance of these projects which may include data base entry and interaction with other federal, state, and local government agencies and officials including the Governor’s office, Cabinet Secretaries and head of Independent State Agencies, members of the General Assembly and of the Congressional delegation. Candidates must be well-organized, self-motivated and able to work independently; possess excellent interpersonal, written, and oral communications skills; excellent office management and administrative skills; able to establish and maintain effective working relationship with high level public and private sector officials; handle multiple concurrent and high priority tasks; have an aptitude for detailed work; possess a good work and attendance record. The Office of the Secretary for Commerce is a fast-paced environment and the candidate must be able to work onsite five (5) days per week and be flexible with short notice based upon the needs of the Secretary, including evenings, weekends and holidays. Proficiency in the use of Google Suite, Microsoft Office or other relevant software is required.

Minimum Qualifications

Education: Candidates must have graduated from an accredited high school or possess high school equivalency certificate

Experience: Three (3) years of administrative staff or processional work experience.

Note

• 30 college credit hours from an accredited college or university for each year up to two (2) years of the required experience;
• P ossession of a Bachelor's degree from a college or university for the required experience;

3. U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgement and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Desired Or Preferred Qualifications

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Experience in state government and procurement
• Experience with Financial Management Information System (FMIS)
• Experience providing direct administrative support to executive-level leadership, including calendar logistics and meeting coordination.
• Experience providing guidance & responding to inquiries from external/internal customers.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

Benefits

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

As an E-Verify and Equal Opportunity Employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country and encourage them to apply.

TTY Users: call via Maryland Relay 1-800-735-2258