Senior Administrative Assistant, Housing Unit (State Govt)

State-of-Washington-Dept.-of-Commerc; Olympia (WA); On-site; USD 52,000 - 64,000; Full time

Job summary

The Department of Commerce in Olympia seeks an experienced Administrative Assistant 3 to provide high-level support to the Managing Director, Assistant Managing Director, and unit staff. You will coordinate multiple offices, manage travel, purchasing, payroll, budgets and events, and help implement administrative protocols to ensure cohesive operations.

Your role includes scheduling, records maintenance, and liaison duties with internal and external stakeholders, with a focus on accuracy,

Qualifications

• High School Diploma or equivalent with 3 years of clerical or administrative support experience.
• Experience in budgeting, accounting, records and contract document handling.
• Familiarity with public sector processes and compliance is preferred.
• Strong written and verbal communication; ability to manage multiple deadlines.

Responsibilities

• Provide administrative support to the Managing Director and unit staff.
• Coordinate office operations, travel, purchasing, payroll, and event logistics.
• Manage facilities, space planning, technology, and personnel matters.
• Track documents, deadlines, and signatures; support unit communications and records.

Skills

Organization skills

Communication skills

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Notary Public

Education

High School Diploma or equivalent

Experience in business administration/public administration

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

The Department of Commerce in Olympia seeks an experienced Administrative Assistant 3 to provide high-level support to the Managing Director, Assistant Managing Director, and unit staff. You will coordinate multiple offices, manage travel, purchasing, payroll, budgets and events, and help implement administrative protocols to ensure cohesive operations.

Your role includes scheduling, records maintenance, and liaison duties with internal and external stakeholders, with a focus on accuracy,