Administrative Office Assistant

Levisonics; Fishers (IN); Hybrid; USD 32,000 - 48,000; Full time

Benefits offered by this job

Healthcare

Dental and Vision

Vacation and Sick Time

Life Insurance

Stock Options

Flexible/ Hybrid work

Job summary

Levisonics Inc. is seeking a Full-Time Office Assistant to support administrative tasks, calendars, travel, and document preparation. The role offers growth within a dynamic startup environment and requires strong organizational skills and discretion.

Ideal candidates have 1–4 years in similar roles, proficiency in Microsoft Office, and familiarity with QuickBooks. Hybrid work arrangement is available, with preference for Indiana-based applicants or those willing to relocate.

Qualifications

• Degree in business administration, management, or related field preferred.
• 1-4 years experience as an office assistant, administrative assistant, secretary or executive assistant highly preferred
• Strong organizational, communication, interpersonal and time-management skills required
• Proven ability to work in a fast-paced environment and adapt to company requirements
• Experience with QuickBooks or other accounting software preferred.

Responsibilities

• Manage administrative tasks, including handling correspondence, scheduling meetings, and maintaining office supplies.
• Provide executive-level support to senior management, including managing calendars, arranging travel, and preparing documents and presentations.
• Serve as a point of contact for internal and external stakeholders, responding to inquiries, and redirecting as necessary.
• Assist with project management tasks, such as tracking deadlines, coordinating meetings, and preparing reports.
• Coordinate office events and activities, including team meetings, training sessions, and social gatherings.
• Oversee facilities management, including coordinating maintenance and repairs, and ensuring a safe and comfortable work environment.
• Handle confidential information with discretion and professionalism.
• Work closely with the CEO and other senior executives to support their needs and priorities.
• Assist with basic accounting tasks, such as processing invoices and expense reports.
• Maintain office cleanliness and organization.
• Assist with special projects and other duties as assigned.

Skills

Organizational skills

Confidentiality

Communication skills

Proactivity

Adaptability

Education

Degree in business administration or related field

Tools

Microsoft Office

QuickBooks

Job description

We at Levisonics are looking for a motivated, dependable, and detail-oriented Full-Time Office Assistant to join our team and assist with various administrative tasks. This role is ideal for someone who is eager to learn and grow in a dynamic work environment and has prior experience in same or similar roles. Candidate needs to demonstrate strong organizational skills, a willingness to take on new challenges, and a commitment to maintaining high standards of confidentiality and professionalism. There is significant opportunity for growth within this role and the company for individuals who exhibit self-accountability, proactiveness, and exceptional communication skills. Adaptability and a willingness to learn new software are essential for success in this role. Candidates located in Indiana or willing to relocate are preferred, and this position offers a flexible/hybrid work arrangement.

Responsibilities

• Manage administrative tasks, including handling correspondence, scheduling meetings, and maintaining office supplies.
• Provide executive-level support to senior management, including managing calendars, arranging travel, and preparing documents and presentations.
• Serve as a point of contact for internal and external stakeholders, responding to inquiries, and redirecting as necessary.
• Assist with project management tasks, such as tracking deadlines, coordinating meetings, and preparing reports.
• Coordinate office events and activities, including team meetings, training sessions, and social gatherings.
• Oversee facilities management, including coordinating maintenance and repairs, and ensuring a safe and comfortable work environment.
• Handle confidential information with discretion and professionalism.
• Work closely with the CEO and other senior executives to support their needs and priorities.
• Assist with basic accounting tasks, such as processing invoices and expense reports.
• Maintain office cleanliness and organization.
• Assist with special projects and other duties as assigned.

Requirements

• Degree in business administration, management, or a related field preferred.
• 1-4 years experience as an office assistant, administrative assistant, secretary or executive assistant highly preferred
• Strong organizational, communication, interpersonal and time-management skills required
• Proven ability to work in a fast-paced and dynamic environment and adapt and perform as needed to meet company requirements
• Ability to maintain confidentiality and exercise discretion
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office and other basic software applications
• Experience with using QuickBooks or other accounting software preferred.
• Ability to work in Indiana or willingness to relocate (no relocation assistance offered)
• Demonstrate ability to adapt to a dynamic work environment and learn new software as needed.

About Levisonics

Levisonics Inc is a medical device startup organization dedicated commercializing its novel acoustic technology for safer and more comprehensive blood coagulation assays. By joining Levisonics, you will have the ability to work in a dynamic startup and make a huge impact in the healthcare field by directly contributing to or supporting the development of assays that benefit millions of pediatric and adult patients.

• Levisonics offers comprehensive benefits including healthcare, dental and vision, vacation and sick time off, standard and floating holidays, life insurance, stock options, short-term and long-term disability benefit administration, health savings account.
• Employees can also take advantage of flexible and hybrid work opportunities.