Executive Assistant

Lewis James Professional; Alpharetta (GA); On-site; USD 52,000 - 66,000; Full time

Job summary

Lewis James Professional is seeking an experienced Executive Assistant to support our leadership team and help keep the business organized and moving forward. This role goes beyond traditional executive support, involving data gathering, process improvements, and cross-functional collaboration in a small-business setting.

The candidate should be organized, detail-oriented, and a self-starter who takes ownership and can manage multiple priorities in a dynamic environment.

Qualifications

• 1–2 years of experience as an Executive Assistant or in a similar role.
• Strong organization and attention to detail.
• Self-starter with ownership and proactive problem-solving.
• Proficient with Microsoft Office tools (Excel, Outlook, Word, PowerPoint).
• Comfort with AI tools and technology to improve efficiency.

Responsibilities

• Provide day-to-day administrative and executive support to company leadership.
• Help leadership stay organized by managing priorities, deadlines, commitments, and follow-ups.
• Draft and organize correspondence, presentations, reports, and other documents.
• Maintain spreadsheets, trackers, and operational information; support reporting.
• Coordinate with employees, clients, candidates, vendors, and partners.
• Maintain confidentiality and handle sensitive information with discretion.
• Take ownership of special projects, including undefined ones.
• Support sales planning and research for business development.

Skills

Executive support

Organization

Self-starter

Communication

Multitasking

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

PowerPoint

Copilot

ChatGPT

Job description

Lewis James Professional is a woman-owned staff augmentation, project consulting and direct hire search and placement firm. We are looking for an experienced Executive Assistant to support our leadership team and help keep the business organized and moving forward. Because we are a small business, this role goes beyond traditional executive support. That may mean preparing information for a leadership meeting, pulling together a report in Excel, improving an internal process, coordinating with a client or candidate, or stepping into a project that doesn't yet have a clear playbook. We're looking for someone who is comfortable figuring things out, takes ownership, and doesn't need to wait to be told every next step.

What You'll Do

• Provide day-to-day administrative and executive support to company leadership.
• Help leadership stay organized by managing priorities, deadlines, commitments, and follow-ups.
• Draft and organize correspondence, presentations, reports, and other business documents.
• Maintain spreadsheets, trackers, reports, and other operational information.
• Use Microsoft Excel to organize and analyze information, track activity, and support reporting.
• Coordinate with employees, clients, candidates, vendors, and other business partners.
• Keep internal information and systems organized and up to date.
• Use tools such as Microsoft Copilot, ChatGPT, and other AI platforms to work more efficiently, including research, drafting, summarizing, reporting, and organizing information.
• Look for opportunities to streamline processes and improve how work gets done.
• Handle confidential and sensitive information with discretion and good judgment.
• Take ownership of special projects, including those that may not be fully defined at the outset.
• Support sales planning and research efforts for business development.

Who You Are

• You have 1-2 years of experience as an Executive Assistant, Administrative Assistant, Office Manager, Operations Coordinator, or in a similar role.
• You're organized, detail-oriented, and good at keeping multiple priorities moving at the same time.
• You're a self-starter. When something needs to be done, you're comfortable taking ownership and figuring out the best way forward.
• You have strong follow-through and can be counted on to close the loop.
• You're proficient with Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• You're comfortable working in Excel and have experience maintaining spreadsheets, organizing data, and creating or updating reports.
• You're comfortable with technology, pick up new tools quickly, and are well versed in AI.
• You communicate clearly and professionally, both verbally and in writing.
• You're comfortable working in a small-business environment where everyone pitches in and responsibilities don't always fall neatly into one job description.
• You understand the importance of confidentiality and use good judgment when handling sensitive business information.
• Onsite 5 days/week, with potential hybrid flexibility after the training period.