Hybrid Executive Assistant to Leadership | Growth & Operations Support

BUILD Renewables LLC; Minneapolis (MN); Hybrid; USD 70,000 - 88,000; Full time

Benefits offered by this job

Health, Dental and Vision insurance

Health Savings Account (HSA)

401(k) with Employer Match

Paid time off (PTO)

Job summary

BUILD Renewables, LLC is seeking an organized Executive Assistant to support company leadership in Minneapolis, MN. This role manages calendars, coordinates meetings and travel, and prepares communications to keep priorities moving.

The ideal candidate demonstrates sound judgment, discretion with confidential information, and the ability to adapt when plans change. Hybrid work arrangement: 3 days in the office and 2 days remote, with competitive compensation.

Qualifications

• Experience supporting executives or senior leaders in an administrative role.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Clear, professional written and verbal communication.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Sound judgment, attention to detail, and discretion with sensitive information.
• Ability to work independently and build effective relationships across teams.

Responsibilities

• Manage executive calendars, assess scheduling priorities, schedule meetings, and help prioritize competing requests.
• Coordinate travel, accommodations, meeting logistics, and related expense reporting.
• Prepare agendas, presentations, correspondence, and other materials for internal and external meetings.
• Take meeting notes, track action items, and follow up with owners on deadlines.
• Serve as a point of contact for project teams, clients, and business partners.
• Organize executive files, meeting materials, and records so information can be located and shared appropriately.
• Prepare agendas, presentations, correspondence, reports, and briefing materials for leadership and project-related meetings.
• Support special projects and leadership initiatives, including gathering updates, organizing materials, and monitoring next steps.
• Anticipate administrative needs, identify gaps in coordination, and recommend practical improvements to day-to-day processes.
• Coordinate company social media posts and website updates, working with leadership and internal teams to keep content accurate, timely, and consistent with BUILD's brand.

Skills

Executive support

Organization

Communication

MS Office

Discretion

Independent work

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Job description

BUILD Renewables, LLC is seeking an organized Executive Assistant to support company leadership in Minneapolis, MN. This role manages calendars, coordinates meetings and travel, and prepares communications to keep priorities moving.

The ideal candidate demonstrates sound judgment, discretion with confidential information, and the ability to adapt when plans change. Hybrid work arrangement: 3 days in the office and 2 days remote, with competitive compensation.