Executive Assistant to Senior Leaders | Hybrid & Growth-Focused

Smartly; New York (NY); Hybrid; USD 38,572 - 61,992; Full time

Benefits offered by this job

Five weeks PTO

Holiday pay

Healthcare packages

401K matching

Wellness reimbursement

Volunteer time off

Job summary

Smartly is seeking an Executive Assistant to support the SVP, Ecosystems Partnerships & AI Applications and the SVP, Customer Success, along with the broader US commercial teams. You will own administrative tasks, calendar management, and event coordination in a fast-growing environment.

The ideal candidate is sociable, detail-oriented, and highly communicative, with strong problem-solving skills. This hybrid role requires in-office presence 2–3 days a week and occasional after-hours support.

Qualifications

• Experience in a similar role supporting senior executives in a high-growth company.
• Experience in a start-up environment; ad-tech or social focus is a plus.
• Ability to multitask, prioritize, and meet deadlines in a fast-moving environment.
• Strong verbal, written and interpersonal communication skills.
• Project management skills and experience.
• Independent and well-structured working style with a can-do attitude.
• Ability to learn quickly and drive goals to completion.
• Bachelor's Degree preferred.

Responsibilities

• Support the SVP, Ecosystems Partnerships & AI Applications and the SVP, Customer Success and the US commercial teams.
• Own executives’ calendar, arrange and prioritize meetings, and coordinate travel.
• Plan customer visits and manage all expense collection and submission.
• Collaborate cross-functionally to improve business operations and represent the brand.
• Work with NYC, Chicago and Helsinki Executive Assistants to ensure alignment.

Skills

Communication

Multitasking

Problem solving

Project management

Google Workspace

Microsoft Office

Bachelor's degree

Education

Bachelor's degree preferred

Tools

Google Workspace

Microsoft Office

Job description

Smartly is seeking an Executive Assistant to support the SVP, Ecosystems Partnerships & AI Applications and the SVP, Customer Success, along with the broader US commercial teams. You will own administrative tasks, calendar management, and event coordination in a fast-growing environment.

The ideal candidate is sociable, detail-oriented, and highly communicative, with strong problem-solving skills. This hybrid role requires in-office presence 2–3 days a week and occasional after-hours support.