Executive Office Administrator to COO | NYC | Temp→Perm

Viridan Group; New York (NY); On-site; USD 48,000 - 55,000; Full time

Job summary

Viridan Group in New York City seeks an Office Administrator to support its NYC office and senior leadership. Reporting to the COO, this role blends executive administration, office operations and recruitment coordination in a growing renewable energy IPP environment.

You will manage complex calendars, coordinate travel, onboarding and interviews (Greenhouse), liaise with vendors and immigration counsel, develop SOPs and keep facilities running smoothly.

Qualifications

• 3+ years in office administration or executive support.
• Experience supporting senior executives with calendar management.
• Strong organizational and communication skills.
• Proactive, resourceful and able to work independently.
• Experience with Greenhouse or HR coordination is advantageous.

Responsibilities

• Provide executive administrative support including calendar management and meeting coordination.
• Oversee day-to-day office administration and maintain a professional environment.
• Plan conferences, travel, events and employee engagement activities.
• Support onboarding/offboarding and recruitment administration, including interview scheduling and Greenhouse.
• Coordinate with vendors and immigration counsel as needed.
• Develop SOPs to streamline administrative processes.
• Manage office supplies and facilities.
• Provide office coverage across administrative functions.
• Assist senior leadership on confidential ad hoc projects.

Skills

Calendar management

Executive support

Office management

Communication

Multitasking

Stakeholder engagement

Confidentiality

Tools

Microsoft Office

Google Workspace

Greenhouse

Job description

Viridan Group in New York City seeks an Office Administrator to support its NYC office and senior leadership. Reporting to the COO, this role blends executive administration, office operations and recruitment coordination in a growing renewable energy IPP environment.

You will manage complex calendars, coordinate travel, onboarding and interviews (Greenhouse), liaise with vendors and immigration counsel, develop SOPs and keep facilities running smoothly.