Dynamic Office & Events Coordinator (90-day Temp)

Versana LLC.; New York (NY); On-site; USD 39,000 - 48,000; Full time

Job summary

Versana LLC. in New York City seeks an Office Coordinator for a temporary ~90-day assignment to ensure smooth office operations, provide administrative support to executives, and assist with planning internal and external events.

You will foster a positive work environment and work independently with a proactive, can-do attitude. The ideal candidate brings 1–3 years in office management or related roles, strong communication, multitasking abilities, and a collaborative mindset to support

Qualifications

• 1-3 years experience in office management, office operations, event coordination, executive assistant, or similar roles.
• Detail-oriented mindset and ability multi-task and prioritize tasks according to business needs.
• Ability to interact professionally with external customers, staff, and management, including senior management and government officials.
• Outstanding communication, both verbally and in writing.
• Collaborative attitude and commitment to fostering positive relationships across various departments and organizational levels.
• Ability to work independently and as part of a team.
• Flexible and can adapt to absorb new duties and responsibilities as you learn.

Responsibilities

• Manage the office by ordering supplies, restocking snacks, maintaining the kitchen, coordinating food orders, monitoring the inventory of IT equipment, and distributing mail and deliveries.
• Ensure the quality of the office space by maintaining order of all collaborative spaces, resetting spaces/rooms between meetings, and assisting with room connection for meetings.
• Support teams with conference room bookings or conflicts and ensure interview rooms are properly set up.
• Plan, coordinate, and execute impactful company events and activities such as weekly in-office lunches, monthly birthday events, and other team-related activities.
• Serve as a point of contact for all vendors, candidates, and visitors in the office by greeting and checking them in, escorting them to the appropriate meeting room, and notifying their host.
• Enhance our brand representation by overseeing the ordering and management of company swag.
• Assist with office moves and changes to office layout and keep a vigilant eye on the office for any facility-related issues.
• Serve as point of contact for incoming phone calls, check voicemails for the main company line and notify the appropriate team members or departments.
• Support various teams with administrative tasks as needed, demonstrating flexibility and a proactive approach to workload management.

Skills

Communication

Multitasking

Interpersonal skills

Organization

Independence

Teamwork

Job description

Versana LLC. in New York City seeks an Office Coordinator for a temporary ~90-day assignment to ensure smooth office operations, provide administrative support to executives, and assist with planning internal and external events.

You will foster a positive work environment and work independently with a proactive, can-do attitude. The ideal candidate brings 1–3 years in office management or related roles, strong communication, multitasking abilities, and a collaborative mindset to support