Office Administrator | Temporary -> Permanent | Renewable Energy IPP | New York City

Viridan Group; New York (NY); Presencial; USD 48.000 - 55.000; Jornada completa

Descripción de la vacante

Viridan Group in New York City seeks an Office Administrator to support its NYC office and senior leadership. Reporting to the COO, this role blends executive administration, office operations and recruitment coordination in a growing renewable energy IPP environment.

You will manage complex calendars, coordinate travel, onboarding and interviews (Greenhouse), liaise with vendors and immigration counsel, develop SOPs and keep facilities running smoothly.

Formación

• 3+ years in office administration or executive support.
• Experience supporting senior executives with calendar management.
• Strong organizational and communication skills.
• Proactive, resourceful and able to work independently.
• Experience with Greenhouse or HR coordination is advantageous.

Responsabilidades

• Provide executive administrative support including calendar management and meeting coordination.
• Oversee day-to-day office administration and maintain a professional environment.
• Plan conferences, travel, events and employee engagement activities.
• Support onboarding/offboarding and recruitment administration, including interview scheduling and Greenhouse.
• Coordinate with vendors and immigration counsel as needed.
• Develop SOPs to streamline administrative processes.
• Manage office supplies and facilities.
• Provide office coverage across administrative functions.
• Assist senior leadership on confidential ad hoc projects.

Conocimientos

Calendar management

Executive support

Office management

Communication

Multitasking

Stakeholder engagement

Confidentiality

Herramientas

Microsoft Office

Google Workspace

Greenhouse

Descripción del empleo

Office Administrator | Temporary -> Permanent | Renewable Energy IPP | New York City

The Company:

Our client is a leading, private equity-backed renewable energy developer, owner and operator of solar projects across the Northeast and Midwest

The Role:

Our client is seeking a polished, proactive and highly organized Office Administrator to support its NYC office and senior leadership team. Reporting directly to the Chief Operating Officer, this is a varied, hands‑on position combining executive administration, office operations, recruiting coordination, employee engagement and wider business support.

The successful candidate will be comfortable managing multiple priorities, working independently and taking ownership of administrative processes within a growing renewable energy business.

Key Responsibilities:

• Provide executive administrative support, including complex calendar management, scheduling and meeting coordination.
• Oversee day-to-day office administration, ensuring a professional and efficient working environment.
• Coordinate conferences, travel arrangements, company events and employee engagement initiatives.
• Support employee onboarding/offboarding and recruitment administration, including interview scheduling and maintaining Greenhouse.
• Liaise with external vendors, service providers and immigration counsel where required.
• Develop and implement Standard Operating Procedures (SOPs) to streamline administrative processes.
• Manage office supplies, facilities and general operational requirements.
• Provide office coverage and support across wider administrative functions.
• Support senior leadership on ad hoc projects while maintaining strict confidentiality.

Qualifications & Experience:

• 3+ years of experience in office administration, executive support, office management or a related function.
• Previous experience supporting senior executives, particularly with calendar and scheduling responsibilities.
• Excellent organizational, communication and multitasking skills.
• Professional, personable and confident engaging with senior stakeholders.
• Proactive, resourceful and comfortable operating independently.
• Proficiency in Microsoft Office and/or Google Workspace.
• Experience with Greenhouse, recruiting coordination or HR administration advantageous.
• Experience developing SOPs and improving internal processes preferred.
• Previous people management experience beneficial but not essential.
• Willingness to take a hands‑on approach to all aspects of office operations.

Location: New York City.

Contract: Temporary, with potential to become permanent.

Compensation: Approximately $35-40p/hour (flexible), plus benefits.

Office Administrator | Temporary -> Permanent | Renewable Energy IPP | New York City