Executive Administrative Assistant to CEO/COO | Hybrid/Remote

Rivia Mind - Mental Healthcare

New York (NY)

Ibrido

USD 45.000 - 50.000

Tempo pieno

24 ore fa

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Vantaggi offerti da questo lavoro

3 weeks of PTO + Milestone Increases

Annual office closure + 7 holidays

Annual Impact Days

Medical, dental, and vision insurance

401(k) with employer match

Bereavement leave (including pet)

Voluntary benefits, HSA, DCA, FSA

Descrizione del lavoro

Rivia Mind is a NYC‑based mental health practice seeking an organized Administrative Assistant to support the CEO and COO. You will manage calendars, coordinate meetings and travel, prepare documents, and help drive strategic initiatives with strong judgment and discretion.

This hybrid, full‑time role offers a collaborative environment, competitive pay, and opportunities to contribute to executive priorities while maintaining confidentiality and professional integrity.

Competenze

Minimum 2 years of experience in administrative support or customer service.
Experience managing technical and confidential tasks.
Excellent written and verbal communication skills.
Comfortable supporting C‑Suite members in a virtual setting.
Problem‑solving and time management skills.
Highly organized with the ability to manage competing priorities.
Proficient with utilizing a diverse range of technology platforms and systems (Google Suite required, company‑wide platforms/software like Monday.com, Salesforce and EHR/EMR platforms when applicable).
Expert computer skills and technical aptitude required.

Mansioni

Proactively manage and complete tasks on a daily, weekly, monthly, and quarterly basis for two executive leaders.
Calendar management for COO and CEO, including scheduling internal and external meetings, coordinating domestic travel, and supporting priority initiatives.
Plan and coordinate company‑wide meetings and ad hoc travel requests.
Prepare and edit documents, presentations, and reports for executive meetings and external partners.
Own meeting coordination and follow‑through, including agenda preparation and note‑taking.
Screen and prioritize requests, draft responses on behalf of executives when appropriate.
Assist with expense tracking and reimbursement processes for executives.
Track and coordinate conference strategy for leadership and growth efforts.
Plan, execute, and track special projects led by COO and CEO.
Oversee timelines, deliverables, and commitments with stakeholders to ensure deadlines.
Maintain confidentiality handling sensitive information.
Support data integrity and enterprise administration within Google, Salesforce, and Monday.com.
Manage employee milestone gifting and event logistics under leadership supervision.
Deliver high‑level customer service representing Rivia Mind to external contacts.
Foster a friendly, collaborative, and growth‑oriented culture.
Perform other duties as assigned.