Executive Assistant to CEO/COO — Remote

Rivia Mind; Pittsburgh (Allegheny County); Remote; USD 45,000 - 50,000; Full time

Benefits offered by this job

3 weeks of PTO and milestone increases

Annual holidays and office closure

401(k) with employer match

Medical, dental, and vision insurance

Job summary

Rivia Mind in NYC seeks an organized Administrative Assistant to support our executive leadership. You will manage calendars, coordinate meetings, travel, prepare documents, and drive strategic initiatives with discretion and reliability.

You will partner with the CEO and COO, handle confidential information, oversee project timelines, and help maintain smooth daily operations while delivering high-level customer service in a remote work setting.

Qualifications

• Bachelor's degree required.
• Minimum 2 years of administrative or customer-service experience.
• Ability to support C-Suite in a virtual setting.
• Excellent written and verbal communication skills.
• Strong problem-solving and time-management skills.
• Highly organized with the ability to manage competing priorities.
• Proficient with Google Suite, Monday.com, Salesforce, and EHR/EMR platforms.

Responsibilities

• Manage calendar for COO and CEO, coordinate meetings and travel.
• Prepare and edit documents, presentations, and reports for meetings and partners.
• Own meeting coordination, agenda prep, note-taking, and follow-up on action items.
• Screen requests, draft responses for executives when appropriate.
• Assist with expense tracking and reimbursement processes for executives.
• Support data integrity and maintenance in company-wide apps (Google, Salesforce, Monday.com).
• Oversee event logistics and client engagement activities.

Skills

Calendar management

Executive support

Communication skills

C-Suite support

Time management

Organizational skills

Technology proficiency

Education

Bachelor's Degree

Tools

Google Suite

Monday.com

Salesforce

EHR/EMR

Job description

Rivia Mind in NYC seeks an organized Administrative Assistant to support our executive leadership. You will manage calendars, coordinate meetings, travel, prepare documents, and drive strategic initiatives with discretion and reliability.

You will partner with the CEO and COO, handle confidential information, oversee project timelines, and help maintain smooth daily operations while delivering high-level customer service in a remote work setting.