Office & Operations Coordinator

Momentum Environmental Solutions, LLC; City of Albany (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Momentum Environmental Solutions, LLC in New York seeks an Administrative Coordinator to manage day-to-day administrative tasks, ensuring smooth office operations and effective support to staff and management.

The role involves front desk duties, correspondence, file maintenance, travel arrangements, purchasing, scheduling, timesheet reviews, and collaboration with project managers for job costing, while upholding company policies.

Qualifications

• 3+ years of experience in office administration or similar role.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and cloud-based software.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Serve as the first point of contact for visitors and incoming calls.
• Manage correspondence, including emails, phone calls, and mail distribution.
• Organize and maintain office files, records, and databases for employees.
• Support travel arrangements for field staff.
• Order and manage office supplies and inventory.
• Coordinate facility maintenance and liaise with vendors or service providers.
• Create purchase orders and enter expense receipts in accordance with company policies and procedures.
• Support scheduling for weekly field staff projects.
• Review and report weekly timesheets for branch employees.
• Partner with project managers to review daily field reports for accurate job costing.
• Ensure office operations comply with company policies and procedures.
• Assist with special projects and other administrative duties as assigned.

Skills

Written communication

Verbal communication

Attention to detail

Multitasking

Confidentiality

Tools

Microsoft Office

Cloud-based software

Job description

Momentum Environmental Solutions, LLC in New York seeks an Administrative Coordinator to manage day-to-day administrative tasks, ensuring smooth office operations and effective support to staff and management.

The role involves front desk duties, correspondence, file maintenance, travel arrangements, purchasing, scheduling, timesheet reviews, and collaboration with project managers for job costing, while upholding company policies.