Executive Office Manager — Hybrid Brooklyn

Voltera-Power; New York (NY); Hybrid; USD 115,000 - 135,000; Full time

Benefits offered by this job

Annual bonus

Equity compensation

Medical, dental, vision insurance

401(k) match

Unlimited vacation

11 paid holidays

Wellness stipend

Phone/internet stipend

Electric vehicle incentive

Job summary

Voltera seeks an organized Office Manager to run our Brooklyn office and provide high-level administrative support to the CEO and Executive Leadership Team. This role ensures smooth day-to-day operations, complex scheduling, and coordination of events with the People Team.

The ideal candidate anticipates needs, communicates effectively, and thrives in a fast-moving environment. Hybrid work from the Brooklyn office is required at least three days per week.

Qualifications

• 3+ years in office management, workplace ops, or similar
• Experience supporting senior executives and coordinating calendars/meetings
• Strong organization and attention to detail with proactive ownership
• Excellent written and verbal communication with professional judgment
• Ability to handle confidential information discreetly
• Proficiency with Microsoft 365 suite (Outlook, Word, Excel, PowerPoint)

Responsibilities

• Oversee day-to-day operations of Voltera’s Brooklyn office, keeping the space organized and welcoming
• Manage mail, packages, and shipping coordination
• Coordinate lunches, catering, supplies, and vendor relations
• Prepare conference rooms for executive, Board, and company-wide meetings, including logistics
• Provide calendar management, travel coordination, and follow-up support for ELT
• Partner with People Team for All Hands, events, and onsite logistics
• Maintain calendars, trackers, files, and documentation; improve office processes
• Perform additional responsibilities as assigned

Skills

Office management

Calendar management

Executive support

Project management

Written & verbal communication

Discretion with confidential info

Microsoft 365

Outlook

Word

Tools

Outlook

Word

Excel

PowerPoint

Job description

Voltera seeks an organized Office Manager to run our Brooklyn office and provide high-level administrative support to the CEO and Executive Leadership Team. This role ensures smooth day-to-day operations, complex scheduling, and coordination of events with the People Team.

The ideal candidate anticipates needs, communicates effectively, and thrives in a fast-moving environment. Hybrid work from the Brooklyn office is required at least three days per week.