Executive Office & Operations Lead — Brooklyn

Voltera Power, LLC; New York (NY); Hybrid; USD 90,000 - 115,000; Full time

Benefits offered by this job

Annual bonus

Equity compensation

Medical, dental & vision

401(k) with match

Unlimited vacation

11 paid holidays

Wellness stipend

Phone/internet stipend

EV incentive

Job summary

Voltera is seeking a highly organized Executive & Office Administrator to support our CEO and Executive Leadership Team in our Brooklyn office. You will own day-to-day operations, manage complex calendars, coordinate travel, and partner with the People Team on events and offsites to enable a smooth employee experience.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-moving environment, with 5+ years of experience in office management or executive support.

Qualifications

• 5+ years of experience in office management, workplace operations, or executive support.
• Experience supporting senior executives and coordinating calendar, meetings, and events.
• Experience coordinating large company events (All Hands, offsites, etc.).
• Strong organizational and project management skills with attention to detail.
• Proactive, service-oriented approach and discretion with sensitive information.
• Excellent written and verbal communication with internal/external partners.
• Ability to manage multiple priorities in a fast-moving setting.

Responsibilities

• Own day-to-day operations of Voltera’s Brooklyn office and keep the space organized and welcoming.
• Manage CEO calendar, travel, and scheduling of internal/external meetings.
• Coordinate office logistics: mail, packages, supplies, vendors, and building management.
• Prepare conference rooms and materials for meetings and events.
• Partner with People Team on All Hands, team events, and onsite logistics.
• Maintain calendars and files; identify and implement process improvements.

Skills

Office management

Executive assistance

Calendar coordination

Meeting logistics

Vendor management

Cross-functional collaboration

Microsoft 365

Tools

Microsoft 365

Job description

Voltera is seeking a highly organized Executive & Office Administrator to support our CEO and Executive Leadership Team in our Brooklyn office. You will own day-to-day operations, manage complex calendars, coordinate travel, and partner with the People Team on events and offsites to enable a smooth employee experience.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-moving environment, with 5+ years of experience in office management or executive support.