Office Manager (Washington DC)

Mano Lani; Washington (District of Columbia); On-site; USD 87,000 - 97,000; Full time

Job summary

Mano Lani LLC is seeking an Office Manager to support Strategic Systems Programs at SSP Headquarters, Washington Navy Yard, DC. This on-site, full-time role provides daily administrative, records management, and coordination support to an assigned SSP branch.

You will write technical correspondence, plan major meetings, manage calendars, process security information, and handle routine office operations while meeting strict deadlines. A DoD CAC and a Secret clearance are required.

Qualifications

• Excellent verbal and written communication skills.
• Proficiency with Microsoft Outlook, Word, PowerPoint and Excel.
• Ability to work independently and meet strict deadlines.
• Experience supporting executives or SES-level staff is a plus.

Responsibilities

• Complete required training in the Defense Travel System (DTS) and records management systems, and provide certificates of completion.
• Book travel in DTS according to SSP travel policy.
• Prepare letters, memoranda, and other business documents per Navy Manual.
• Plan and run meetings from start to finish, set objectives, build agendas, take minutes, and follow up on actions.
• Schedule conference rooms, conference calls, and video teleconferences (VTCs).
• Maintain detailed work unit calendars and manage appointment priorities.
• Prepare responses to external inquiries and assemble briefing materials.
• Handle routine office operations, such as ordering supplies, monitoring printers, and updating phone rosters.
• Process mail according to SSP guidelines.

Skills

Communication skills

Independent work

Education

Associate degree

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Overview

Job Title: Office Manager Location: Washington, DC

Mano Lani LLC is looking for an Officer Manager to support Strategic Systems Programs at SSP Headquarters, Washington Navy Yard, DC. This role is full-time (40 hours per week) and on site. It provides independent daily administrative, records management, and coordination support to an assigned SSP Headquarters branch.

In this role, you will write technical correspondence and reports that leadership uses to make decisions. It also helps plan and runs major meetings, and processes security information under SSP security policy. It suits an experienced administrative professional who works independently, uses sound judgment, and solves problems without close direction while meeting strict deadlines.

Key Responsibilities

• Complete required training in the Defense Travel System (DTS), records management, Navy correspondence, the SSP Mail and Records Tracking System (SMARTS), and the SSP Enterprise Archive System (SEAS), and provide certificates of completion.
• Book travel in DTS according to SSP travel policy and procedures.
• Prepare form letters, memoranda, and other business documents according to the Navy Correspondence Manual.
• Plan and run meetings from start to finish. This includes setting objectives, building agendas, inviting attendees, taking and distributing minutes, and following up on action items.
• Schedule conference rooms, conference calls, and video teleconferences (VTCs).
• Maintain detailed work unit calendars, set appointment priorities, and reschedule or decline appointments and invitations when needed.
• Prepare responses to outside inquiries about assigned projects, and pull together briefing and presentation materials from multiple sources.
• Handle routine office operations, such as ordering supplies, monitoring printer stations, and updating phone rosters.
• Process mail according to SSP correspondence guidelines.

Requirements

Required Qualifications - U.S. citizenship and ability to maintain a Secret security clearance.

• Ability to obtain and maintain a Department of Defense Common Access Card (CAC) for access to Navy networks and facilities.
• Associates degree or equivalent is required; Bachelors degree is preferred.
• 4+ years of administrative experience, including past support to an office, Senior Executive Service (SES) members, or other executives.
• Experience scheduling appointments and handling professional emails.
• Sound professional judgment and initiative, and the ability to work independently and as part of a team under strict deadlines.
• Skill in formatting, processing, and maintaining records for official documents.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Excellent verbal and written communication skills.

Security

Requires the applicant to possess and maintain an active security clearance for the position. Eligibility requirements include US citizenship.

Physical Requirements

Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and location of work, walking moderate to long distance may be required. Possible lifting up to 40 lbs.

Please note

Mano Lani LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs.

Mano Lani LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Posted Salary Range

USD $87,000.00 - USD $96,553.60 /Yr.

USD $87,000.00 - USD $96,553.60 /Yr.