Office Manager (Washington DC)

Mano Lani; Washington; On-site; USD 87,000 - 97,000; Full time

Job summary

Mano Lani LLC is seeking an Office Manager to support Strategic Systems Programs at SSP Headquarters, Washington Navy Yard, DC. This full-time, on-site role provides administrative, records management, and coordination support to an assigned SSP Headquarters branch.

The ideal candidate will write technical correspondence, plan major meetings, handle security information per SSP policy, and work independently with sound judgment to meet tight deadlines.

Qualifications

• U.S. citizenship is required and ability to obtain a Secret security clearance.
• Associates degree or equivalent required; Bachelor's degree preferred.
• 4+ years of administrative experience supporting an office or executives.
• Experience scheduling appointments and handling professional emails.
• Proficient in MS Office (Outlook, Word, PowerPoint, Excel).
• Excellent verbal and written communication skills.

Responsibilities

• Complete required training and provide certificates of completion.
• Book travel in DTS according to SSP travel policy and procedures.
• Prepare form letters, memoranda, and other business documents per Navy guidelines.
• Plan and run meetings, set objectives, build agendas, take minutes and follow up on actions.
• Schedule conference rooms, calls, and video conferences.
• Maintain detailed work unit calendars and manage appointments.
• Prepare responses to outside inquiries and compile briefing materials.
• Handle routine office operations, order supplies, and update phone rosters.

Skills

Communication skills

Independent worker

Problem solving

Time management

Education

Associates degree or equivalent

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

Overview

Job Title: Office ManagerLocation: Washington, DC

Mano Lani LLC is looking for an Officer Manager to support Strategic Systems Programs at SSP Headquarters, Washington Navy Yard, DC. This role is full-time (40 hours per week) and on site. It provides independent daily administrative, records management, and coordination support to an assigned SSP Headquarters branch.

In this role, you will write technical correspondence and reports that leadership uses to make decisions. It also helps plan and runs major meetings, and processes security information under SSP security policy. It suits an experienced administrative professional who works independently, uses sound judgment, and solves problems without close direction while meeting strict deadlines.

Key Responsibilities

• Complete required training in the Defense Travel System (DTS), records management, Navy correspondence, the SSP Mail and Records Tracking System (SMARTS), and the SSP Enterprise Archive System (SEAS), and provide certificates of completion.
• Book travel in DTS according to SSP travel policy and procedures.
• Prepare form letters, memoranda, and other business documents according to the Navy Correspondence Manual.
• Plan and run meetings from start to finish. This includes setting objectives, building agendas, inviting attendees, taking and distributing minutes, and following up on action items.
• Schedule conference rooms, conference calls, and video teleconferences (VTCs).
• Maintain detailed work unit calendars, set appointment priorities, and reschedule or decline appointments and invitations when needed.
• Prepare responses to outside inquiries about assigned projects, and pull together briefing and presentation materials from multiple sources.
• Handle routine office operations, such as ordering supplies, monitoring printer stations, and updating phone rosters.
• Process mail according to SSP correspondence guidelines.

Requirements

Required Qualifications

• U.S. citizenship and ability to maintain a Secret security clearance.
• Ability to obtain and maintain a Department of Defense Common Access Card (CAC) for access to Navy networks and facilities.
• Associates degree or equivalent is required; Bachelors degree is preferred.
• 4+ years of administrative experience, including past support to an office, Senior Executive Service (SES) members, or other executives.
• Experience scheduling appointments and handling professional emails.
• Sound professional judgment and initiative, and the ability to work independently and as part of a team under strict deadlines.
• Skill in formatting, processing, and maintaining records for official documents.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Excellent verbal and written communication skills.

Security: Requires the applicant to possess and maintain an active security clearance for the position. Eligibility requirements include US citizenship.

Physical Requirements:Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and location of work, walking moderate to long distance may be required. Possible lifting up to 40 lbs.

Please note: Mano Lani LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs.

Mano Lani LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Posted Salary Range

USD $87,000.00 - USD $96,553.60 /Yr.

Posted Salary Range

USD $87,000.00 - USD $96,553.60 /Yr.