Executive Office Administrator (On-Site)

Langston-University; Langston (OK); Presencial; USD 34.000 - 39.000; Jornada completa

Descripción de la vacante

Langston University in Langston, OK seeks an Administrative Specialist to be the primary front-office contact for the President's Suite, delivering high-level administrative support and ensuring a professional first impression.

You will greet visitors, handle sensitive information, coordinate mail and supplies, assist with travel, meeting prep, and on-site events such as commencements and games, reporting to the Executive Assistant to the President.

Formación

• Associate's degree or higher from an accredited institution or equivalent combination of education and relevant experience.
• Three or more years of progressively responsible administrative or office support experience.
• Ability to handle confidential and sensitive information with professionalism.
• Strong organizational, communication, and interpersonal skills.
• Proficiency with Microsoft 365 applications including Word, Excel, Outlook, PowerPoint, Teams, SharePoint, and electronic records management systems.
• Ability to learn and navigate university business systems for personnel actions, procurement, and records.

Responsabilidades

• Open and prepare the Office of the President each business day, ensuring a professional, polished, and welcoming environment.
• Serve as the first point of contact for visitors, students, faculty, staff, and external stakeholders, demonstrating exceptional customer service, professionalism, and discretion.
• Manage incoming and outgoing mail, deliveries, and correspondence.
• Maintain office supplies, branded materials; place orders as needed.
• Coordinate equipment service requests and submit work orders for building and room needs.
• Maintain organized electronic and physical filing systems for active and inactive records.
• Retrieve and provide requested information to support executive office operations.
• Draft routine correspondence and assist with presentations and reports.
• Prepare meeting materials, agendas, packets, and supporting documents.
• Track and monitor follow-up items assigned through the Office of the President.
• Assist with travel arrangements and related documentation as assigned.
• Assist with oversight of operations and provide on-site support during commencement and home football games.
• Provide day-to-day guidance to student employees assigned to the Office of the President, including scheduling and time approval.
• Perform other duties as assigned to support the overall operations and objectives of the Office of the President (including tasks such as event preparation, invoice processing, procurement requests, reconciliation of purchasing documents, meeting logistics, and catering coordination).

Conocimientos

Organizational skills

Communication skills

Interpersonal skills

Confidentiality

Administrative experience

Adaptability

Educación

Associate's degree or higher

Bachelor's degree (preferred)

Herramientas

Microsoft 365

Descripción del empleo

Langston University in Langston, OK seeks an Administrative Specialist to be the primary front-office contact for the President's Suite, delivering high-level administrative support and ensuring a professional first impression.

You will greet visitors, handle sensitive information, coordinate mail and supplies, assist with travel, meeting prep, and on-site events such as commencements and games, reporting to the Executive Assistant to the President.