Executive Office & Front Desk Coordinator

Oakland University; Oakland (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Oakland University seeks a capable administrative professional to serve as the primary contact for the Office of Community Engagement and support the President’s Office. You will perform general office tasks, manage multiple projects with independence, and provide comprehensive support to the Chief Community Engagement Officer including budgeting, calendars, and information gathering.

Required are an associates degree in business or related field, 3–5 years of advanced office experience, and

Qualifications

• Associates degree in business or related field, or an equivalent combination of education and/or experience.
• Three to five years advanced office experience in prioritizing work and meeting deadlines.
• Demonstrated MS Office proficiency.
• Knowledge of proper grammar, spelling, punctuation.
• Ability to compose correspondence.
• Excellent organizational and analytical skills.
• Detail oriented with the ability to track deadlines.
• Ability to communicate and work well with senior management on highly confidential matters.
• Ability to communicate effectively with the public, students, faculty and staff.
• Proficiency in Google docs and budget experience.

Responsibilities

• Serve as the primary point of contact for the Office of Community Engagement.
• Support front desk receptionist responsibilities for the Office of the President.
• Perform general office procedures requiring independent judgement and planning.
• Manage multiple projects.
• Provide administrative support to the Chief Community Engagement Officer including project coordination, budget management, calendar management and information gathering.

Skills

Grammar and editing

Correspondence writing

Organizational skills

Analytical skills

Deadline management

Confidentiality

Communication with diverse groups

Public speaking and diplomacy

Education

Associates degree in business or related field

Equivalent combination of education/experience

Tools

MS Office

Google Docs

Budgeting experience

Job description

Oakland University seeks a capable administrative professional to serve as the primary contact for the Office of Community Engagement and support the President’s Office. You will perform general office tasks, manage multiple projects with independence, and provide comprehensive support to the Chief Community Engagement Officer including budgeting, calendars, and information gathering.

Required are an associates degree in business or related field, 3–5 years of advanced office experience, and