Executive Office Admin & Scheduling Support

Infojini Inc; Everett (WA); On-site; USD 40,000 - 50,000; Full time

Job summary

A leading office services provider is seeking an Office Admin Assistant in Everett, Washington. The role involves greeting visitors, providing administrative support to the Executive Department, handling communications, and performing various office tasks. Candidates should have over two years of experience as a receptionist or office assistant, along with proficiency in Microsoft Office tools. The position offers a dynamic work environment focusing on effective communication and reliability.

Qualifications

• 2+ years of experience as a receptionist or office assistant.
• 2+ years of general office experience.
• 2+ years of experience using Outlook, Word, and Excel.

Responsibilities

• Provide general administrative support to the Executive Department/Office of the CEO.
• Handle communications (phone, email, and mail).
• Maintain activity/document logs and trackers.
• Arrange travel, provide scheduling assistance, and process purchases.
• Support meeting preparation and coordinate special events.
• Perform general administrative tasks, including data entry and file management.
• Prepare documents and maintain filing systems.

Skills

Effective written and oral communications

Proficiency with Microsoft Office

Managing multiple tasks

Demonstrating courtesy and respect

Reliability and effective attendance

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

A leading office services provider is seeking an Office Admin Assistant in Everett, Washington. The role involves greeting visitors, providing administrative support to the Executive Department, handling communications, and performing various office tasks. Candidates should have over two years of experience as a receptionist or office assistant, along with proficiency in Microsoft Office tools. The position offers a dynamic work environment focusing on effective communication and reliability.