Executive Meetings Program Lead

American Express Global Business Travel; New York (NY); On-site; USD 55,000 - 103,000; Full time

Job summary

Amex GBT is seeking an experienced meetings professional to lead executive-level programs for a global pharma client. You will coordinate with the client, suppliers, and internal teams to ensure timely delivery, accurate billing, and strategic program management.

This role requires working with C-Suite stakeholders and managing complex budgets across multiple programs. You will partner with internal teams and external vendors, traveling up to 40% as needed, and leveraging CMP credentials to

Qualifications

• 5-7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• 4-year degree preferred; CMP designation preferred.
• Ability to communicate efficiently and expertly with C-Suite level clients.
• Demonstrate strong skills for technology and/or software solutions and analytical skills required.

Responsibilities

• Complete project timeline: establish a workflow schedule with client and suppliers to facilitate timely and accurate handling of all program details.
• Use business program management system to run program from contract turn-over meeting to final bill completion.
• Handle and negotiate any additional hotel needs, DMC, air and all third-party contracts; monitor attrition dates and cancellation policies.
• Communicate between IT support and clients for web requirements on assigned programs.
• Coordinate and possibly attend site inspections; conduct program debrief with client.
• Work with accounting to complete final bill and review due invoices for accuracy; track expenses.
• May participate in client presentations; review processes and offer solutions/additions as needed.
• Responsible for accurate program forecasting and updating business management systems with financial data.
• Handle overall program budget, review and audit all program billing; communicate changes to clients.

Skills

Executive communication

Advanced Word/Excel

Budget management

Forecasting

Education

4-year degree preferred

CMP designation preferred

Tools

CVENT

Job description

Amex GBT is seeking an experienced meetings professional to lead executive-level programs for a global pharma client. You will coordinate with the client, suppliers, and internal teams to ensure timely delivery, accurate billing, and strategic program management.

This role requires working with C-Suite stakeholders and managing complex budgets across multiple programs. You will partner with internal teams and external vendors, traveling up to 40% as needed, and leveraging CMP credentials to