Executive Meetings Lead – Pharma Global Programs

American Express Global Business Travel; Columbus (OH); On-site; USD 55,000 - 103,000; Full time

Job summary

Amex GBT is seeking a seasoned pharma meeting planner to lead executive-level programs in the United States. You will manage cross-functional coordination, supplier contracts, budgeting, and billing, ensuring precision and timely delivery.

The role requires 5–7 years of pharma meeting planning, 3+ years supporting C-Suite, and strong presentation skills. Travel 25–40% is required, with a 4-year degree preferred and CMP designation preferred.

Qualifications

• 5–7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• 4-year degree preferred; CMP designation preferred.
• Ability to communicate efficiently and expertly with C-Suite level clients.
• Ability to work accurately and timely – to meet deadlines.
• Demonstrate strong skills for technology and/or software solutions and analytical skills required.
• Microsoft Word and Excel experience – Advanced level.
• Experience with meeting industry technology preferred (CVENT).
• Advanced oral and written presentation skills required.
• Present a polished and professional image consistent with organizational expectations.
• Availability to travel 25-40%.

Responsibilities

• Establish workflow schedule with client and suppliers to facilitate timely and accurate handling of all program details.
• Run program from contract turnover meeting to final bill completion using business PM system.
• Negotiate hotel needs, DMC, air and all third-party contracts; monitor attrition dates and cancellation policies.
• Communicate between IT support and clients for web requirements on assigned programs.
• Coordinate and possibly attend site inspections; conduct program debrief with client.
• Work with accounting to complete final bill and review billing prior to invoicing.
• Participate in client presentations as requested and propose process improvements.
• Responsible for accurate program forecasting and updating business systems with financial data.
• Handle overall program budget, review and audit billing; track expenses and communicate changes.
• Initiate and reconcile supplier payments; forecast overall program finances.

Skills

C-Suite communication

Project coordination

Timeliness/deadlines

Technology & analytics

MS Word & Excel (Advanced)

Education

4-year degree preferred

CMP designation preferred

Tools

CVENT

Job description

Amex GBT is seeking a seasoned pharma meeting planner to lead executive-level programs in the United States. You will manage cross-functional coordination, supplier contracts, budgeting, and billing, ensuring precision and timely delivery.

The role requires 5–7 years of pharma meeting planning, 3+ years supporting C-Suite, and strong presentation skills. Travel 25–40% is required, with a 4-year degree preferred and CMP designation preferred.