Executive Meetings Program Lead

American Express Global Business Travel; Santa Fe (NM); Presencial; USD 55.000 - 103.000; Jornada completa

Descripción de la vacante

Amex GBT in the United States seeks an experienced pharma meeting planner to lead executive-level programs. You will manage timelines, contracts, budgeting, and multi-vendor coordination for high-profile pharmaceutical meetings, including C-Suite engagement and travel planning.

The role requires 5–7 years in pharma meeting planning with 3+ years supporting executives; CMP and a 4-year degree are preferred. Strong communication, presentation skills, and proficiency with CVENT are essential.

Formación

• 5-7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• CMP designation preferred; 4-year degree required.
• Ability to communicate efficiently and expertly with C-Suite level clients.
• Ability to work accurately and timely to meet deadlines.
• Demonstrate strong skills for technology and/or software solutions and analytical skills.
• Microsoft Word and Excel experience – Advanced level.
• Experience with meeting industry technology (CVENT).
• Advanced oral and written presentation skills.

Responsabilidades

• Establish project timelines and workflows with client and suppliers to facilitate timely program details.
• Run program from contract turnover to final bill in the business system.
• Negotiate hotel needs, DMC, air and third-party contracts; monitor cancellations.
• Coordinate IT support with clients for web requirements on programs.
• Attend site inspections as needed; conduct program debrief with client.
• Work with accounting to finalize billing and invoicing; review for accuracy.
• May participate in client presentations; review processes and propose improvements.
• Forecast program finances and update financial systems with data.
• Manage program budget; track expenses and communicate changes to clients.
• Initiate and reconcile supplier payments; forecast overall program financials.

Conocimientos

Executive meetings

C-Suite liaison

Time management

Analytical skills

Presentation skills

Word & Excel

CVENT

Project coordination

Educación

4-year degree

CMP designation

Herramientas

CVENT

MS Word

MS Excel

Descripción del empleo

Amex GBT in the United States seeks an experienced pharma meeting planner to lead executive-level programs. You will manage timelines, contracts, budgeting, and multi-vendor coordination for high-profile pharmaceutical meetings, including C-Suite engagement and travel planning.

The role requires 5–7 years in pharma meeting planning with 3+ years supporting executives; CMP and a 4-year degree are preferred. Strong communication, presentation skills, and proficiency with CVENT are essential.