Pharma Meetings Lead — Global Program Manager

CW Government Travel; United States; On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Travel perks

Flexible benefits

Inclusion programs

Job summary

Amex GBT seeks an experienced Meeting Planner to lead pharmaceutical program coordination in the United States. You will manage timelines, vendor contracts, and program itineraries while ensuring confidentiality and accuracy across global programs.

Responsibilities include budgeting, client communications, and cross-functional collaboration with IT and suppliers. Travel up to 40% and strong presentation skills are required.

Qualifications

• 5-7 years meeting planning experience with at least 3 years supporting Pharma business.
• Pharmaceutical Congress experience a plus.
• 4-year degree preferred. CMP designation preferred.
• Ability to communicate effectively and professionally with all levels of management and clients.
• Ability to work accurately and timely - to meet deadlines.
• Ability to be flexible and handle change well.
• Shown skills for technology and/or software solutions and analytical skills required. Microsoft Word and Excel experience - Advanced level
• Experience with meeting industry technology preferred (CVENT)
• Advanced oral and written presentation skills required.
• Ability to travel by airplane, boat, rail and/or car with travel up to 40%.

Responsibilities

• Complete project timeline: establish a workflow schedule coordinating with customers and vendors to facilitate timely and accurate handling of every aspect of the program.
• Handle and negotiate any additional hotel needs, Congress needs, destination management company (DMC), air and all third-party contracts. Monitor attrition dates, cancellation policies to ensure contracted services are performed.
• Communicate between Information Technology support and clients for web requirements on assigned programs.
• Coordinate all program details and produce a program itinerary / working agenda that outlines all program specifics and requirements.
• Maintain accurate records, system input, and complete file management as outlined in Amex GBT Meetings and Events and client policies and procedures for ToV reporting.
• Able to assist with any level of Congress meeting or event including those of a sophisticated nature, large volume, high level of confidentiality, international scope, HCP attended, etc.
• Conduct regularly scheduled status meetings with client and stakeholders from pre-launch through program operation and ensures program objectives are performed.
• Develop strong relationships with multiple contacts within client and supplier organizations.
• Handle overall program budget, review, and audit all program related TOV billing for accuracy. Track and report expenses to clients and communicate changes on a consistent basis.
• Work with leader to forecast overall program financials and ensure monthly tracking for actual.

Skills

Microsoft Word

Microsoft Excel

Analytical skills

Presentation skills

Communication

Travel coordination

Education

Four-year degree

CMP designation preferred

Tools

CVENT

Job description

Amex GBT seeks an experienced Meeting Planner to lead pharmaceutical program coordination in the United States. You will manage timelines, vendor contracts, and program itineraries while ensuring confidentiality and accuracy across global programs.

Responsibilities include budgeting, client communications, and cross-functional collaboration with IT and suppliers. Travel up to 40% and strong presentation skills are required.