Leasing Operations Specialist

Irvine Company; Los Angeles (CA); On-site; USD 37,000 - 48,000; Full time

Job summary

Irvine Company Office Properties is seeking an Associate to support the operations management team, providing excellent customer service, handling accounting administration, and performing reporting tasks essential to daily property management.

You will resolve requests, coordinate with engineering and service providers, assist with move-ins/move-outs, vendor contracts, and help prepare property contracts and insurance certificates, plus support events and marketing updates.

Qualifications

• Bachelor7s Degree (or equivalent experience)
• 0-2 years of relevant work experience

Responsibilities

• Resolve customer service calls and escalated requests, and create and distribute general notices as needed.
• Coordinate with engineering and service providers for timely, quality work, maintain vacant suites, and participate in property walks to ensure compliance with standards.
• Assist the Operations Manager with tasks including move-ins/move-outs, and coordinate minor tenant improvements (e.g., paint/carpet).
• Ensure compliance of vendor contracts, assist in preparing property and portfolio contracts, and review, audit, and collect customer insurance certificates.
• Review financial reports, identify and resolve outstanding issues, and maintain and update various databases, spreadsheets, and directories.
• Facilitate customer events, initiate and assist with special projects, and provide general office support as needed.
• Support Marketing updates, including WorkLife, website, electronic directories, and amenity management (coordination, communication, etc).

Education

Bachelor7s Degree

Job description

Irvine Company Office Properties is seeking an Associate to support the operations management team, providing excellent customer service, handling accounting administration, and performing reporting tasks essential to daily property management.

You will resolve requests, coordinate with engineering and service providers, assist with move-ins/move-outs, vendor contracts, and help prepare property contracts and insurance certificates, plus support events and marketing updates.