Sr. Leasing Administrative Assistant, Leasing - Office Division ($35.67 - $44.28)

Irvine Company; Irvine (CA); On-site; USD 48,000 - 61,000; Full time

Benefits offered by this job

paid time off

matching 401(k)

health benefits

Job summary

The Sr. Administrative Assistant is a key member of the Leasing team, supporting the Senior Vice President, Leasing with calendar management, document handling, and vendor coordination.

The role requires a detail-oriented, adaptable communicator and strong relationship builder to support leasing initiatives. Ideal candidates will have 2+ years of relevant experience, proficiency with Google and Microsoft products, and a Bachelor’s degree or equivalent.

Qualifications

• Bachelor’s degree required or equivalent experience
• 2+ years of relevant experience

Responsibilities

• Manage complex calendars, meeting coordination, and travel for SVP, Leasing.
• Handle day-to-day office operations including IT requests, supplies procurement, expense reporting, and onboarding new staff.
• Oversee drafting, formatting, and proofing of critical materials such as reports and presentations.
• Manage end-to-end accounts payable: vendor relations, contract tracking, and invoice processing within the department budget.
• Support customer initiatives by managing contact lists and organizing meetings.

Skills

Google Workspace

Microsoft Office

Adobe

Education

Bachelor’s Degree (or equivalent experience)

Job description

Position Summary

The Sr. Administrative Assistant is an integral part of the Leasing team. This position provides support to the Senior Vice President, Leasing, with administrative needs, lease negotiation tracking, document management, budget and vendor management, customer outreach coordination, and communications needs. The ideal candidate is highly detailed, adaptable, and a talented communicator and relationship builder.

Key Responsibilities

• Manage complex calendars, meeting coordination, and travel logistics for the Senior Vice President, Leasing.
• Handle day-to-day office operations, including IT requests, supply procurement, expense reporting, and onboarding new staff members.
• Oversee the drafting, formatting, and proofing of critical materials such as reports and presentations.
• Manage the end-to-end accounts payable process, including vendor relations, contract tracking, and invoice processing within the department budget.
• Support customer initiatives by managing contact lists and organizing meetings.

Additional Skills

• Strong proficiency with Google products (Mail, Drive, Calendar, Meets, Google Docs, Slides, Sheets), Microsoft products (Word, Excel, PowerPoint), and Adobe

Preferred Education

• Bachelor’s Degree (or equivalent experience)

Preferred Years Of Relevant Work Experience

• 2+ years

Additional Requirements

Minimum Qualifications / Other Expectations:

Compensation

Base Pay Range: $35.67 - $44.28

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees

• paid time off
• matching 401(k)
• health benefits

About Us

Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York.

We’ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.