Sr. Leasing Administrative Assistant, Leasing - Office Division ($35.67 - $44.28)

Irvine Company Chicago; Irvine (CA); On-site; USD 49,000 - 61,000; Full time

Job summary

Irvine Company Office Properties, a division of Irvine Company, is seeking a Sr. Administrative Assistant to support the Leasing team in Irvine, CA. You will manage calendars, assist with lease-related documents, and coordinate vendor and budget tasks while maintaining clear communications with stakeholders.

The role emphasizes attention to detail, adaptability, and strong relationship-building within a fast-paced real estate environment.

Qualifications

• Bachelor’s degree or equivalent experience.
• 2+ years of relevant administrative experience in a corporate setting.
• Proficiency with calendar management, travel coordination, and document handling.

Responsibilities

• Manage complex calendars, meeting coordination, and travel logistics for the Senior Vice President, Leasing.
• Oversee day-to-day office operations including IT requests, supplies, expense reporting, and onboarding new staff.
• Draft, format, and proof materials such as reports and presentations.
• Handle end-to-end accounts payable including vendor relations and contract tracking.
• Support customer initiatives by managing contact lists and organizing meetings.

Skills

Communication

Detail-oriented

Team collaboration

Education

Bachelor’s Degree or equivalent experience

Tools

Google Workspace

Microsoft 365

Adobe

Job description

Position Summary

The Sr. Administrative Assistant is an integral part of the Leasing team. This position provides support to the Senior Vice President, Leasing, with administrative needs, lease negotiation tracking, document management, budget and vendor management, customer outreach coordination, and communications needs. The ideal candidate is highly detailed, adaptable, and a talented communicator and relationship builder.

Key Responsibilities

• Manage complex calendars, meeting coordination, and travel logistics for the Senior Vice President, Leasing.
• Handle day-to-day office operations, including IT requests, supply procurement, expense reporting, and onboarding new staff members.
• Oversee the drafting, formatting, and proofing of critical materials such as reports and presentations.
• Manage the end-to-end accounts payable process, including vendor relations, contract tracking, and invoice processing within the department budget.
• Support customer initiatives by managing contact lists and organizing meetings.

Additional Skills

• Strong proficiency with Google products (Mail, Drive, Calendar, Meets, Google Docs, Slides, Sheets), Microsoft products (Word, Excel, PowerPoint), and Adobe

Preferred Education

• Bachelor’s Degree (or equivalent experience)

Preferred Years Of Relevant Work Experience

• 2+ years

Additional Requirements

Minimum Qualifications / Other Expectations:

Compensation

Base Pay Range: $35.67 - $44.28

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us

Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York.

We’ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.