Executive Assistant: Strategic Ops & Travel Coordinator

Usbank; Minneapolis (MN); On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

Healthcare

Life Insurance

Disability

Parental leave

401(k) plan

Paid vacation

Paid holidays

Adoption assistance

Sick leave

Job summary

U.S. Bank is seeking an Executive Administrative Assistant who will provide high-level support to senior leaders. The role emphasizes calendar management, travel planning, expense reporting, and coordination of meetings and executive communications.

The position requires at least five years of admin experience, strong organizational skills, and the ability to work with minimal supervision while maintaining confidentiality.

Qualifications

• High school diploma or equivalent.
• Five or more years of administrative support experience.
• Experience supporting multiple executives or leaders.
• Proficient with Microsoft Office applications.
• Ability to manage calendars, travel, and expense reporting.
• Discretion and sound judgment in handling confidential information.

Responsibilities

• Manage complex calendars for senior leaders and prepare for commitments.
• Coordinate meetings, agendas, logistics, materials, and note-taking.
• Host Teams meetings and troubleshoot access as needed.
• Arrange domestic and international travel per policy.
• Prepare, submit, and track expense reports with proper documentation.
• Plan leadership meetings, offsites, and events with vendors.
• Create and edit executive communications and presentations.
• Compile reports and important business documents.
• Liaise with internal and external stakeholders.

Skills

Calendar management

Executive support

Attention to detail

Discretion

Multi-priority management

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Microsoft Copilot

Microsoft Teams

Job description

U.S. Bank is seeking an Executive Administrative Assistant who will provide high-level support to senior leaders. The role emphasizes calendar management, travel planning, expense reporting, and coordination of meetings and executive communications.

The position requires at least five years of admin experience, strong organizational skills, and the ability to work with minimal supervision while maintaining confidentiality.