Executive Administrative Assistant - Calendar & Travel Support

Bank of America; Pittsburgh (Allegheny County); On-site; USD 52,000 - 68,000; Full time

Job summary

Bank of America is seeking an Administrative Assistant III to provide confidential executive support, calendar management, travel coordination, and meeting preparation for senior leaders in our in-office environment. You will handle correspondence, calendar conflicts, expense reports, and liaison tasks with internal teams and clients, maintaining a high level of professionalism and discretion.

The role requires 3–5 years of administrative experience in financial services and proficiency with

Qualifications

• Minimum of 3-5 years of administrative experience with a financial institution supporting executive level management.
• Exceptional communication skills, verbal and written, with ability to build relationships with internal teams and executives.
• Strong analytical and organizational skills with prioritization and high level of client service.
• Discretion with confidential information and tact.
• Proficiency in Outlook, Word, Excel, PowerPoint, OneNote, WebEx and SharePoint.

Responsibilities

• Communicates with executives and line management to gather and convey relevant information
• Answers manager’s phone line, documenting accurate messages, and handling calls with appropriate judgment
• Proactively manages the calendar of multiple executives, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
• Prepares meeting minutes and related meeting documents and presentation materials, utilizing written and oral communication skills
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external clients to answer questions, research, and resolve problems
• May act as liaison to outside groups coordinating events where the executive is a corporate chair, director or committee member
• May be involved in high-level client contact and exposure to sensitive information requiring considerable tact, diplomacy and judgment

Skills

Calendar Management

Executive Support

Travel Coordination

Communication

Document Preparation

Tools

Outlook

Word

Excel

PowerPoint

OneNote

WebEx

SharePoint

Job description

Bank of America is seeking an Administrative Assistant III to provide confidential executive support, calendar management, travel coordination, and meeting preparation for senior leaders in our in-office environment. You will handle correspondence, calendar conflicts, expense reports, and liaison tasks with internal teams and clients, maintaining a high level of professionalism and discretion.

The role requires 3–5 years of administrative experience in financial services and proficiency with