Executive HR Assistant to VPs | Global, Strategic Support

Western Digital Corp.; San Jose (CA); On-site; USD 78,000 - 104,000; Full time

Job summary

Western Digital Corp. in California seeks an Executive Assistant to support two HR Vice Presidents—Total Rewards and Talent Development & Inclusion. You will handle calendar management, travel planning, and confidential correspondence in a fast-paced, global environment.

The role requires exceptional organization, discretion, and strong Microsoft 365 skills. You will coordinate meetings, prepare briefing documents, and manage expenses, SOWs, and POs while collaborating across geographies to

Qualifications

• Demonstrated experience supporting one or more Vice Presidents (or equivalent) at a large company.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint
• Highly organized, resourceful, and detail-oriented with the ability to manage multiple competing priorities simultaneously
• Ability to work independently and unsupervised with minimal direction
• Utmost integrity, discretion, and professionalism when handling sensitive and confidential information
• Excellent written and oral communication skills, with the ability to communicate clearly and concisely at all levels of the organization
• Excellent time management skills with a demonstrated ability to prioritize effectively under pressure
• Collaborative team player with the ability to work across multiple departments and geographies

Responsibilities

• Calendar Management: Ensure each Executive's time is well organized and used to best support the goals of Human Resources and the broader company. Proactively identify and resolve scheduling conflicts.
• Meeting Planning and Organization: Support the planning and organizing of internal and external meetings, team off-sites, leadership forums, team connects, country visits, and other key gatherings. Manage logistics from end-to-end.
• General Inquiries: Serve as the first point of contact for inquiries directed to the VPs. Triage and route routine matters to appropriate parties, ensuring timely and professional responses.
• Correspondence and Approvals: Act as a proxy for communications and approvals where applicable, ensuring nothing falls through the cracks while maintaining the Executives' voice and intent.
• Tool Management: Manage expense reports, Statements of Work (SOWs), and Purchase Orders (POs). Develop proficiency with WD's internal tools, including Microsoft 365, Copilot, SharePoint, and other enterprise platforms.
• Briefing Documents: Prepare and manage briefing documents for key internal and external meetings. Create comprehensive briefing packets for business trips, including agendas, background materials, and logistics.
• Travel Management: Manage all Executive travel needs, including planning optimum travel arrangements, coordinating itineraries, and resolving travel disruptions as they arise.
• Special Projects: Partner with the Executives and the broader HR team on special projects and strategic initiatives as needed.
• Community Building: Build and nurture the necessary networks to further your own professional development, and to support peer administrators and the broader HR team across the business.

Skills

Executive support

Microsoft 365 proficiency

Highly organized

Communication skills

Discretion & confidentiality

Time management

Tools

Microsoft 365

SharePoint

Copilot

OneDrive

Outlook

Job description

Western Digital Corp. in California seeks an Executive Assistant to support two HR Vice Presidents—Total Rewards and Talent Development & Inclusion. You will handle calendar management, travel planning, and confidential correspondence in a fast-paced, global environment.

The role requires exceptional organization, discretion, and strong Microsoft 365 skills. You will coordinate meetings, prepare briefing documents, and manage expenses, SOWs, and POs while collaborating across geographies to