Senior Executive Assistant to HR VPs

Western Digital Corporation; San Jose (CA); On-site; USD 78,000 - 104,000; Full time

Benefits offered by this job

Paid vacation time

Paid sick leave

Medical/dental/vision insurance

Life, accident and disability coverage

401(k) plan and RSU/stock options

Job summary

Western Digital Corporation is seeking an Executive Assistant to support two HR VPs (Total Rewards and Talent Development & Inclusion) at WD. You will handle confidential matters with discretion, coordinate calendars, travel, and meetings, and partner across global HR teams in a fast-paced environment.

The role requires exceptional organizational and communication skills, independence, and a proactive, can-do attitude to manage competing priorities and deliver polished executive support across

Qualifications

• Demonstrated experience supporting VPs or equivalents at a large company.
• Advanced proficiency with Microsoft 365 apps (Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint).
• Highly organized, detail-oriented with multiple priorities.
• Ability to work independently with minimal direction.
• Utmost integrity and discretion when handling confidential information.
• Excellent written and oral communication skills across levels.
• Strong time management and prioritization under pressure.
• Collaborative team player across departments and geographies.

Responsibilities

• Calendar management to optimize executives' time and goals.
• Plan and organize meetings, off-sites, leadership events, and country visits; manage logistics end-to-end.
• Serve as first point of contact for inquiries directed to VPs; triage matters.
• Act as proxy for communications and approvals as needed.
• Manage expense reports, SOWs, and POs; use WD internal tools.
• Prepare briefing documents and packets for meetings and business trips.
• Coordinate and manage executive travel arrangements and itineraries.
• Partner with Executives and HR for special projects.
• Build networks to support professional development and HR team connections.

Skills

VP support experience

Microsoft 365 excellence

Highly organized

Independent work

Discretion & integrity

Written & verbal communication

Time management

Cross-functional collaboration

Tools

Microsoft 365

Copilot

SharePoint

Job description

Western Digital Corporation is seeking an Executive Assistant to support two HR VPs (Total Rewards and Talent Development & Inclusion) at WD. You will handle confidential matters with discretion, coordinate calendars, travel, and meetings, and partner across global HR teams in a fast-paced environment.

The role requires exceptional organizational and communication skills, independence, and a proactive, can-do attitude to manage competing priorities and deliver polished executive support across