Executive Assistant to HR VPs

WD; San Jose (CA); On-site; USD 78,000 - 104,000; Full time

Benefits offered by this job

Comprehensive benefits

401(k) plan

Paid vacation and sick leave

Tuition reimbursement

Job summary

WD is seeking an Executive Assistant to support two HR Vice Presidents in California. The role requires handling confidential information with discretion, coordinating complex calendars, and coordinating global travel in a fast-paced, distributed environment.

You will manage meetings, prepare briefing materials, and facilitate communications across departments while maintaining professionalism and responsiveness to executives' needs.

Qualifications

• Experience supporting VP-level executives at a large company.
• Advanced proficiency with Microsoft 365 apps including Outlook, Word, Excel, PowerPoint.
• Highly organized with ability to manage multiple priorities and confidentiality.
• Excellent written and oral communication with all levels.

Responsibilities

• Calendar management and scheduling to support HR VPs' goals.
• Plan and organize meetings, off-sites, leadership events with end-to-end logistics.
• Serve as first point of contact for inquiries to the VPs, triaging as needed.
• Prepare briefing documents and manage travel arrangements for executives.
• Handle expense reports, SOWs, and POs; learn WD internal tools.
• Support special projects and cross-functional collaboration within HR.
• Build networks to support professional development ofAdministrators.

Skills

Executive support

MS 365 proficiency

Time management

Discretion & confidentiality

Communication skills

Cross-functional collaboration

Tools

Microsoft 365 suite

SharePoint

OneDrive

Copilot

Job description

WD is seeking an Executive Assistant to support two HR Vice Presidents in California. The role requires handling confidential information with discretion, coordinating complex calendars, and coordinating global travel in a fast-paced, distributed environment.

You will manage meetings, prepare briefing materials, and facilitate communications across departments while maintaining professionalism and responsiveness to executives' needs.