Executive Assistant to HR VPs | Global & Confidential

Westerndigital; San Jose (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

WD seeks an Executive Assistant to support two HR VPs in a fast-paced, global environment. You will manage calendars, coordinate meetings, handle confidential inquiries, and prepare briefing materials for internal and external stakeholders.

The role requires impeccable organization, discretion, and strong written and verbal communication, with the ability to prioritize across competing demands and work independently or with teams across geographies.

Qualifications

• Experience supporting one or more Vice Presidents at a large company.
• Advanced proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint).
• Highly organized, resourceful, and detail-oriented with the ability to manage multiple priorities.
• Ability to work independently with minimal direction.
• Utmost integrity, discretion, and professionalism when handling sensitive information.
• Excellent written and oral communication skills across all levels of the organization.
• Excellent time management with the ability to prioritize under pressure.
• Collaborative team player across departments and geographies.

Responsibilities

• Calendar Management: Ensure Executives' time is well organized and conflicts resolved.
• Meeting Planning: Plan and organize internal & external meetings, team events, leadership forums, and country visits, handling logistics end-to-end.
• General Inquiries: Act as first contact for VP inquiries, triage and route to appropriate parties.
• Correspondence & Approvals: Serve as proxy for communications and approvals when needed.
• Tool Management: Manage expense reports, SOWs, POs; become proficient with WD's internal tools including Microsoft 365, Copilot, SharePoint.
• Briefing Documents: Prepare briefing packets for meetings and business trips.
• Travel Management: Plan executive travel; coordinate itineraries and disruptions.
• Special Projects: Partner with Executives and HR on strategic initiatives.
• Community Building: Build networks to support professional development and HR team.

Skills

MS 365 proficiency

Executive support experience

Highly organized

Independent worker

Discretion & integrity

Communication skills

Time management

Cross-functional collaboration

Tools

SharePoint

Copilot

Job description

WD seeks an Executive Assistant to support two HR VPs in a fast-paced, global environment. You will manage calendars, coordinate meetings, handle confidential inquiries, and prepare briefing materials for internal and external stakeholders.

The role requires impeccable organization, discretion, and strong written and verbal communication, with the ability to prioritize across competing demands and work independently or with teams across geographies.