Senior Executive Assistant to VP(s)

Westlake Chemical; Houston (TX); On-site; USD 70,000 - 95,000; Full time

Job summary

Westlake Chemical seeks a Senior Assistant to provide advanced administrative support to one or more Vice Presidents, managing calendars, travel, meetings, and communications. The role requires discretion, proactive problem solving, and the ability to work independently in a fast-paced environment, with strong proficiency in Microsoft Office, SharePoint, SAP, and AI tools, plus collaboration across teams.

You will help maintain confidentiality and support executives to advance business

Qualifications

• 8+ years of progressively responsible experience supporting senior management in an administrative capacity, ideally in the chemical, manufacturing, or related industry.

Responsibilities

• Manage complex and rapidly changing calendars for Vice President(s), prioritizing requests and ensuring efficient time management.
• Serve as a liaison between the Vice President(s) and internal/external stakeholders, including senior leaders, business partners, and support teams; facilitate effective communication and ensure timely follow-up on key action items.
• Organize and execute meetings and events, including logistics coordination, agenda development, presentation material preparation, minute-taking, and tracking of action items.
• Arrange domestic and international travel for Vice President(s), including itineraries, expense reports, and compliance with company policies.
• Proactively identify and resolve administrative and operational challenges, recommending process improvements where appropriate.
• Maintain strict confidentiality and handle sensitive information with discretion.
• Collaborate with other administrative professionals to ensure alignment and consistency in executive support across the organization.
• Utilizes SAP to create and code purchase orders in alignment with established purchasing and DOA workflow processes, providing direct administrative and transactional support to the Vice President and leadership team.
• Remain current with technology and office automation tools, including Microsoft Office Suite, SharePoint, and emerging AI tools such as Microsoft Copilot.
• Anticipate the needs of the Vice President(s), providing timely reminders, briefings, and support to ensure preparedness for all commitments.
• Represent the office of the Vice President(s) with professionalism, integrity, and a commitment to Westlake's values and business objectives.

Skills

Calendar management

Executive support

Communication skills

Confidentiality

SAP

Microsoft Office

SharePoint

Travel coordination

Problem solving

Autonomy

Education

High school diploma

Bachelor's degree preferred

Tools

SAP

PowerPoint

Excel

Word

SharePoint

Job description

Westlake Chemical seeks a Senior Assistant to provide advanced administrative support to one or more Vice Presidents, managing calendars, travel, meetings, and communications. The role requires discretion, proactive problem solving, and the ability to work independently in a fast-paced environment, with strong proficiency in Microsoft Office, SharePoint, SAP, and AI tools, plus collaboration across teams.

You will help maintain confidentiality and support executives to advance business