Executive & HR Administrative Assistant

Environmental Charter Schools; Redondo Beach (CA); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

Healthcare coverage

Life insurance

Voluntary benefits

Paid time off

403b retirement plan

Small learning communities

Social and environmental justice focus

Job summary

Environmental Charter Schools in California seeks an Administrative Assistant to support the Office of the Superintendent and Human Resources. This full-time role manages calendars, correspondence, board materials, recruitment records, and HR filings to keep ECS operations running smoothly.

The ideal candidate is highly organized, communicates clearly, and is comfortable handling confidential information, with experience in Google Workspace and HR processes.

Qualifications

• Exceptional written and verbal communication across audiences.
• Strong organizational skills with attention to detail.
• Ability to manage two departments in a fast-paced environment.
• High discretion with confidential information.
• Proficiency in Google Workspace and AI tools.

Responsibilities

• Manage the Superintendent's calendar and inbox end-to-end; coordinate with board and partners.
• Prepare briefing materials and track projects, deadlines, and commitments.
• Coordinate travel, logistics, and expense reconciliation; file systems organization.
• Draft communications and donor materials; support board and committee meetings.
• Support HR records, onboarding, recruitment, and reports; staff inquiries handling.

Skills

Communication

Organization

Multitasking

Discretion

Independent work

Team collaboration

Education

Bachelor's degree

Tools

Google Workspace

HRIS/ATS familiarity

Google Sheets

Job description

Environmental Charter Schools in California seeks an Administrative Assistant to support the Office of the Superintendent and Human Resources. This full-time role manages calendars, correspondence, board materials, recruitment records, and HR filings to keep ECS operations running smoothly.

The ideal candidate is highly organized, communicates clearly, and is comfortable handling confidential information, with experience in Google Workspace and HR processes.