Executive HR Secretary & Projects Coordinator

St. Charles Parish Public Schools; Lone Star (LA); On-site; USD 33,000 - 48,000; Full time

Job summary

St. Charles Parish Public Schools in Louisiana seeks an experienced administrative assistant to support the Executive Director of Human Resources with confidential secretarial duties, including preparing letters, reports, minutes and other materials, and coordinating interviews and appointments.

Proficiency in Microsoft Office Suite, Google Workspace and Alio software, plus strong verbal and written communication, are essential to manage records, expenditures and district projects.

Qualifications

• High school diploma or equivalent.
• 3 years administrative/secretarial experience preferred.
• Excellent communication skills to effectively interact with internal and external stakeholders.
• Proficient in secretarial/clerical skills including: Advanced knowledge of Microsoft Office Suite, Google Workspace and various software programs (experience with Alio software preferred).
• Effective verbal and written communication skills.
• Ability to manage multiple projects and deadlines while maintaining attention to details.

Responsibilities

• Prepare correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, etc.).
• Maintain a variety of manual and electronic documents files and records.
• Respond to inquiries from a variety of internal and external parties (district staff, schools, government agencies, general public).
• Schedule and set up interviews, in-services, and appointments for administrators/supervisors.
• Track expenditures, submitting documents for reimbursement.
• Coordinate assigned projects and/or program components.
• Compile data (work orders, budget reports, personnel records, etc.).

Skills

Communication skills

Multitasking

Attention to detail

Verbal communication

Written communication

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Google Workspace

Alio software

Job description

St. Charles Parish Public Schools in Louisiana seeks an experienced administrative assistant to support the Executive Director of Human Resources with confidential secretarial duties, including preparing letters, reports, minutes and other materials, and coordinating interviews and appointments.

Proficiency in Microsoft Office Suite, Google Workspace and Alio software, plus strong verbal and written communication, are essential to manage records, expenditures and district projects.