Executive Assistant Human Resources Coordinator

Coleman Advocates For Children and Youth; San Francisco (CA); On-site; USD 34,000 - 55,000; Part time

Job summary

A nonprofit organization focused on youth and families is seeking a part-time Executive Assistant based in San Francisco. The role involves providing comprehensive administrative support to leadership, managing schedules, preparing reports, and coordinating meetings. Candidates should have over a year of experience in administrative operations, strong organizational skills, and proficiency in Microsoft Office and Google Workspace. This position is on-site and emphasizes collaboration within a diverse team to enhance operational efficiency.

Qualifications

• 1+ year of experience in human resources, executive support, or administrative operations.
• Strong organizational and administrative skills to manage workflows and competing priorities.
• Proficiency in Microsoft Office and Google Workspace.
• High attention to detail with the ability to meet deadlines and manage multiple tasks.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to collaborate effectively with diverse teams and stakeholders.
• Experience in a mission-driven or nonprofit organization preferred.

Responsibilities

• Provide comprehensive administrative and executive support to leadership.
• Manage schedules and prepare expense reports.
• Coordinate meetings and ensure smooth operation of administrative functions.
• Coordinate meetings and events.
• Organize communication and correspondence.
• Maintain records and files.
• Support overall efficiency of day-to-day operations.

Skills

Organizational skills

Verbal communication

Written communication

Detail-oriented

Team collaboration

Workflow management

Nonprofit experience

Collaboration

Tools

Microsoft Office

Google Workspace

Job description

Coleman Advocates for Children and Youth has been dedicated to improving opportunities for San Francisco’s children, youth, and families since 1975. The organization focuses on building a more equitable and effective public-school system, alongside driving initiatives that ensure access to quality education, living wages, affordable housing, and family-supporting benefits. Through a combination of community engagement, leadership development, and policy advocacy, Coleman Advocates empowers youth and parents to influence decision-making processes. Their mission prioritizes advancing the rights, safety, and inclusion of low-income communities of color while addressing systemic inequities like the racial achievement and opportunity gaps.

Role Description

This is a part-time, on-site role based in San Francisco, CA. The Executive Assistant will provide comprehensive administrative and executive support to leadership, manage schedules, prepare expense reports, coordinate meetings, and ensure the smooth operation of day-to-day administrative functions. Duties also include organizing communication and correspondence, maintaining records, and supporting the overall efficiency of the organization.

Qualifications

• 1+ year of experience in human resources, executive support, or administrative operations
• Strong organizational and administrative skills with the ability to manage workflows and competing priorities
• Excellent verbal and written communication skills
• High attention to detail with the ability to meet deadlines and manage multiple tasks
• Proficiency in Microsoft Office and Google Workspace
• Ability to collaborate effectively with diverse teams and stakeholders
• Experience in a mission-driven or nonprofit organization preferred